Administrative Specialist

Company:  Tn Comptroller Of The Treasury
Location: Nashville
Closing Date: 02/11/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description

Administrative Specialist

Position

The Tennessee Comptroller of the Treasury is seeking an Administrative Specialist to focus on aiding Division of Investigations staff with administrative work. This position provides requested assistance and supplies appropriate information to citizens and other interested parties. Major responsibilities for this position will include:

  • Responding to fraud, waste, and abuse hotline calls and compiling records of calls
  • Maintaining the Allegations, Notifications and Tracking System (ANTS)
  • Using a high degree of tact and diplomacy when interacting with citizens and officials who contact DOI
  • Receiving and distributing divisional e-mails, mail and/or facsimiles;
  • Monitoring and analyzing supplies usage and placing supply orders
  • Archiving records in accordance with applicable records management
  • Attending Comptroller meetings and functions on behalf of the division;
  • Authoring internal and external divisional webpages as assigned;
  • Releasing investigative reports on the Comptroller webpage.
  • Providing assistance to staff of local, state, and federal agencies, contract auditors, vendors, citizens, etc., to accomplish the mission of the division
  • Seizing process improvement opportunities to streamline workflows and improve accuracy
  • Maintaining and continually improving individual contribution to a service-oriented culture that supports members of the public and leadership
  • Communicating clearly and frequently with divisional leadership, team members, and members of the public
  • Performing other duties as assigned

Candidate

You are qualified for this position if you meet the following criteria:

  • Graduate of an accredited college or university with a bachelor's degree or an associate's degree with at least 2 years of administrative experience in a governmental agency
  • Experience in administration, criminal justice, or other business environments is preferred
  • Exposure to or an understanding of government or publicly funded entities' operations is preferred
  • Valid driver's license

Other combinations of education and experience, if equivalent, may qualify an applicant for consideration.

A successful employee in this role should be adept in the following knowledge, skills, abilities and competencies:

  • Maintaining professionalism at all times and exhibiting a high level of integrity in all situations, including but not limited to:
  • the appropriate treatment of confidential information;
  • adherence to policies, procedures, rules and regulations; and
  • professional conduct in dealing with all persons.
  • Possessing strong communication skills (interpersonal, verbal, and written), a strong focus on accuracy and timeliness, and the ability to work both individually (self-starter) and as part of a team.
  • Skilled in the use of computers and commonly used software, including the Microsoft Office Suite and Adobe Acrobat Pro.
  • Exercising emotional intelligence and good judgment in evaluating situations and making decisions.
  • Dealing tactfully and proficiently with other members of the Comptroller's Office, DOI, and the public.
  • Expressing ideas clearly, concisely, and convincingly.

.About Our Office

The Office of the Tennessee Comptroller of the Treasury is responsible for the audit of state and local governmental entities and participates in the general financial and administrative management and oversight of Tennessee state government. In the Comptroller's Office, we strive to deliver on our mission to make government work better. Through dedicated hard work and commitment, every Comptroller's Office employee accepts personal responsibility to accomplish our mission and uphold it.

The Division of Investigations supports the Comptroller's mission of making government work better by investigating allegations of fraud, waste, and abuse in government and publicly funded entities and by working closely with law enforcement and prosecutors on criminal allegations. The division reports the results of its investigations, including significant internal control and compliance deficiencies, to the appropriate parties and also provides requested assistance and appropriate information to citizens, auditors, public officials and policy makers, other state departments and agencies, law enforcement and prosecutorial agencies, and other interested parties. The Division of Investigations has teams in four regions - West, Middle, Mid East, and Upper East - based on geography and judicial districts.

Compensation

The Comptroller's Office offers a competitive salary and comprehensive benefits package that includes at least twelve days each of annual leave and sick leave, insurance plans, retirement plan, 401(k), state college fee waivers, and much more. The office also offers a flexible work schedule that includes an opportunity to occasionally work from home.

Equal Opportunity Employer

Pursuant to the Comptroller of the Treasury's Workplace Discrimination and Harassment policy, the Office is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the Comptroller's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status, or any other category protected by state and/or federal civil rights laws.

NOTICE: This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

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