Nature of Work: Performs accounting functions in support of the university or department's financial tracking system.Typical Responsibilities: Performs clerical accounting such as posting and reconciling ledgers, bank accounts and fiscal related reports, reconciling cash accounting discrepancies. Compiles the collection of data for inclusion in a variety of regular reports. Reviews and processes financial documents such as invoices, vouchers, receipts and requisitions. Inputs and corrects data in automated systems; generates reports. Posts entries, processes payments or deposits, and verifies accuracy of data. May train accounting clerks and assist others in accounting clerical activities of a unit. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.Required Qualifications: High school diploma and two years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.This position is an integral part of student life, by being a financial administrative constant across Student Government administrations. Success is measured by the ability to successfully interact with students, Registered Student Organizations and/or Student Government leadership in administratively guiding student-centered initiatives and activities.The ideal candidate will be able to demonstrate their ability to provide superior customer service in conformance with the University's mission and values, have excellent interpersonal skills, be willing to work in a fast-paced environment, and adapts well to changes.This position provides accounting support to Student Government (SG) centralized funded entities that may include, but are not limited to the Osprey Involvement Center, Club Funding, Lend-A-Wing Pantry, Office of Student Life, Recreation and lntramurals, SG Executive Branch, SG Judicial Branch, SG Legislative Branch, Student Travel, Student Elections, Student Union, and the Student Wellness Complex.The accounting associate provides primary accounting support for roughly five of these funded entities in rotation and secondary support for all the other AandS funded entities. Accounting support encompasses processing purchase requests, audits for compliance, encumbrance reviews, monitoring and reconciling department accounts, notifying the SG Business Manager and Controller's Office of any discrepancies and/or needed voucher adjustments, and maintaining SG's accounting information system. The position also provides one-on-one customer support to student leaders in terms of advisement and training regarding routine procedures. This position will be required to attend Legislative meetings, which may occur in the evenings or weekends. Schedule may be adjusted to accommodate these hours.Accounting/Budgeting/OperationsProcessing invoices for payment.Recording/filing of paperwork, electronic files, and transactions into the SG accounting system.Prepares/processes various forms to accomplish required office functions, tasks, and projects (purchase requisitions, travel requests, payee invoices, contracts, etc.).Assists in the review/proofreading of printed materials.Participates in bi-weekly meeting with budget directors.Acts on approved Senate fiscal legislation, which includes budget amendments, transfer of funds, assisting with capital project funds, and travel arrangements.Aids in the continuous development of the SG accounting system and provides input into operation policies and procedures.Advises clubs for funding and purchase requests.Assists centralized budgets with payroll processing and implementation.Assists decentralized AandS fee budgets with various accounting services, if needed or requested.Attends Student Government eetings (including, but not limited to Budget and Allocations Committee, Osprey Involvement Center Club Funding Board, and Senate meetings) as required.Assists budget managers with vendor conflict resolution.ClericalPrepares travel requests and reimbursements for student travel including hotel and car reservations and University travel system workflows.Checks out and logs in P-Card and/or Lend-A-Wing van keys.Assists with the Executive Branch travel arrangements.Tracks and reconciles centralized AandS fee budgets and foundation account and notifies supervisor of any discrepancies.Prints and distributes monthly reports for centralized AandS fee budgets.Assists in the preparation of the annual operating budget requests.May update documents and grant and purchase requests on campus student engagement platform.TrainingMay oversee training for Osprey Involvement Center employees on club funding procedures and new employees on navigating and using university student engagement platform.Assists with training student staff with on the budget protocol and procedures.Assists in fiscal training of new SG administration, student leaders, and agencies.DepartmentSG Business and Accounting OfficeCompensation$18.75 to Negotiable HourlyEqual OpportunityIn 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.CarnegieUNF is a Carnegie Community Engaged Institution. This designation celebrates the Universitys collaboration with community partners from the local to the global level. It reflects UNFs mission to contribute to the public good and prepare educated, engaged citizens.Statement(s) of UnderstandingThis position requires a background check. In conjunction with the University's policy, this position may also require a credit check.The holder of this position is designated as a Responsible Employee pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the Universitys Title IX Administrator or any divisional Title IX Coordinator.