Mail Room Clerk

Job Details Job Location Smithfield, RI - Smithfield, RI Position Type Full Time Education Level High School or GED   Travel Percentage Occasional Job Shift Daytime Job Category Entry Level Description

This position supports the efficient operation of the Facilities department. He/she is responsible for receiving and sorting incoming mail to distribute to other departments or individuals in a fast-paced environment.

Responsibilities include, but are not limited to the following:

• Serve as primary back up for the Facilities and Mailroom Coordinator; Perform general mailroom activities such as sort and date stamp incoming mail
• Responsible for opening of all paper claims, sorting and date stamping for claims department
• Responsible for preparing all outgoing mail
• Prepare bulk mailings (e.g., fold letters, stuff envelopes, address envelopes, sort mailings by zip code, deliver mailings to the post office, etc.)
• Serve as primary back up for the Receptionist; acts as point of origin for visitors, carrying out receptionist duties and directing visitors to the proper room and staff member
• Ensure that visitors and vendors are signed in/out, coordinate badges for visitors
• Stock all coffee, paper towel and general supplies
• Fulfill supply order requests for employees
• Place service calls with various vendors
• Deliver copy paper to all common areas throughout the company
• Responsible for the process of setting up conference rooms and cafeteria for special meetings; employees request special set-up or additional tables and chairs
• Tidy up all conference rooms on a daily basis; cleaning of whiteboards, straightening out chairs and wiping the tables
• Other duties as assigned
• Corporate Compliance Responsibility - As an essential function, responsible for complying with Neighborhood's Corporate Compliance Program, Standards of Business Conduct, applicable contracts, laws, rules and regulations, policies, and procedures as it applies to individual job duties, the department, and the Company. This position must exercise due diligence to prevent, detect, and report unlawful and/or unethical conduct by fellow co-workers, professional affiliates, and/or agents.

Qualifications

Qualifications

Required:

• High School Diploma or equivalent
• Good interpersonal and customer service skills
• Detailed oriented individual with strong organizational skills
• Ability to be flexible and adapt to an ever-changing work environment
• Basic knowledge of Microsoft programs (Word, Excel, Outlook)
• Strong work ethic who can work well with all levels of the organization
• Consistently demonstrates professional demeanor, appearance, and attitude
• Proven ability to remain calm under pressure, resilient, with sound judgment and problem-solving ability
• Ability to move up to 50 lbs.

Preferred:

• Experience in a Mailroom/Facilities environment
• Experience with the operation of various office machines such as copy machines, folder/inserter, postage meter; copy assignments

Neighborhood Health Plan of Rhode Island is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.