Court Clerk

Salary: $41,600.00 - $46,134.00 Annually
Location : GA, GA
Job Type: Full-time
Job Number: 5902
Department: Municipal Court
Opening Date: 10/29/2024
Closing Date: 11/4/2024 5:00 PM Eastern
This is a clerical and administrative position that provides support for the East Point Municipal Court. Work involves entering citations into database running criminal and driving history reports, and scheduling court cases.
Major Duties

• Provides clerical support by answering and directing phone calls; assists at the front counter, distributes paperwork and information, processes and prepares legal documents and court forms; documents court orders and files paperwork
• Collects citations from officers; enters citations into the appropriate computer system and submits to the State of Georgia; runs criminal and driver history reports for each individual that receives a citation
• Maintains case files on incidents and arrests; assigns file numbers; constructs new case files; transfers cases to the appropriate agency
• Responds to front window, telephone and written inquires
• Provides assistance and information to attorneys, agencies, City staff and the general public on court procedures and the status of cases
• Attends court and assists the judge with court proceedings
• Records receipts and deposits payments according to established court procedures
• Performs other duties as assigned

Minimum Qualifications
High School diploma or equivalent. Two (2) to four (4) years experience in a municipal court environment preferred; Associate's degree with two (2) years of college coursework from an accredited college or university in criminal justice or related field preferred. Ability to type a minimum of 40-50 alpha-numeric words per minute.
Knowledge Required by the Position

• Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality
• Knowledge of City policies, procedures, codes, ordinances and applicable State, Federal, and Local laws
• Knowledge of GCIC rules and regulations
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures
• Knowledge of basic bookkeeping practices
• Knowledge of basic math and accounting practices
• Knowledge of appropriate contacts for related police and court issues
• Skill in operating a computer and entering data into a database
• Ability to operate GCIC to run criminal and driving history reports
• Ability to read and comprehend various technical reports and legal terminology
• Ability to handle confidential information
• Ability to handle stressful situations
• Ability to communicate with confrontational people
• Ability to maintain accurate records
• Ability to type and enter data correctly
• Ability to maintain accurate and complete records
• Ability to prepare monthly reports
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to establish and maintain positive working relationships with those contacted in the course of work

Supervisory Controls:
Work is performed under the supervision of the Clerk of Court.
Guidelines:
Guidelines include City and Departmental policies, procedures, codes, and ordinances; Federal, State and Local laws; and GCIC Rules and Regulations.
Complexity:
This position consists of a variety of clerical and administrative duties.
Scope and Effect:
The purpose of this position is to ensure the effective and efficient daily operations of the municipal court.
Personal Contacts :
Contacts are typically with co-workers, attorneys, judges, solicitors, other law enforcement agencies and the general public.
Purpose of Contacts:
Contacts are typically to give and exchange information, provide services, resolve conflicts, and solve problems.
Physical Demands:
The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity. Employee must possess the ability to climb stairs and perform light lifting.
Work Environment:
The work is typically performed in an office. Employee may be required to walk to other departments or offices outside primary building.
Supervisory and Management Responsibility:
None
N/A