Executive Assistant to the Wealth Management Chief Investment Officer

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career-a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Morgan Stanley's Wealth Management Global Investment Office (GIO) seeks an Executive Assistant with a strong interest in financial services to support several Managing Directors, including the Department Head/Wealth Management Chief Investment Officer, with a variety of high level administrative, organizational, and logistical tasks. This individual will be exposed to many aspects of the investment process and the job can provide a multi-year career path to an entry level investment strategy role. With experience, this individual will be able to take on more creative strategic responsibilities and will be supported in obtaining the SIE, Series 7 and Series 66 licenses.

The Executive Assistant will interface regularly with individuals at all levels across Morgan Stanley and outside the firm. This individual must have an excellent customer service orientation and the ability to manage a fast-paced work environment and juggle multiple, simultaneous projects. This is an on-site role primarily located in midtown New York City with the potential for several days per month in Purchase.

Key responsibilities include:

1. Managing complex schedules, clearing them of conflicts and communicating them to the MDs
2. Handling travel arrangements, including booking flights, hotels, and ground transportation; collecting all relevant details and preparing trip itineraries; communicating with trip organizers
3. Vetting and prioritizing requests for meetings and media appearances
4. Organizing and submitting expenses
5. Logging client interactions in Salesforce
6. Maintaining the team's master client and field engagement schedule
7. Answering phone inquiries and directing as appropriate
8. Planning, organizing and implementing events such as team meetings, departmentwide events and off-sites
9. Performing ad hoc administrative responsibilities
10. Creating presentations and providing meeting summaries
11. Taking on special department projects as assigned by the department's Chief Operating Officer

Qualifications:

1. Bachelor's degree and 2+ years of professional experience required, preferably as a sales assistant
2. Familiarity with Morgan Stanley and the financial/wealth management industry is a plus
3. Excellent organization and time-management skills
4. A detail-oriented self-starter who is eager to take on complex assignments
5. Someone who exhibits sound judgement with the ability to prioritize and make decisions
6. Someone who is energetic and eager to tackle new projects and ideas
7. An individual who is comfortable interacting with high-level executives
8. A team-player capable of cultivating productive working relationships across the firm
9. Excellent computer skills, including the Outlook, Word, PowerPoint and Excel
10. Exceptional writing, editing and proofreading skills

This is an in-person role located in midtown NYC with several days per month in Purchase, NY.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

Expected base pay rates for the role will be between $100,000 and $110,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.