Distribution Facilities Specialist (120-Day Temporary Promotion or Detail Opportunity)

Detail (Library Employees Only)
Distribution Facilities Specialist (120-Day Temporary Promotion or Detail Opportunity)

• Opening Date : September 30, 2024
• Closing Date : October 18, 2024
• LC Organization Unit : Library Collections and Services Group
• LC Organization Unit - Specific Office : National Library Service for the Blind and Print Disabled
• Grade : GS-13
• Series : 2001
• Availability : Library Employees Only
• Telework Eligibility : Hybrid
• Duration : Up to 120 days

The National Library Service for the Blind and Print Disabled, Business Operation Division, Logistics and Facilities Management Section is offering an opportunity for a qualified individual at the GS-12 level to serve on a full-time, 120-day temporary promotion to the GS-13 level, OR a qualified individual at the GS-13 level to serve on a full-time, 120-day detail (without promotion) as a Distribution Facilities Specialist.

The Distribution Facilities Specialist will work under the direct supervision of the Head of the Logistics and Facilities Management Section within the Business Operations Division.

Duties include, but are not limited to the following:

• Overseeing and coordinating onsite and offsite logistics and facility operations for both government-leased and -contracted operations.
• Overseeing the national inventory of supply and parts materials, storage, retrieval and handling of inventory for acquisition to delivery to network libraries, and supporting specialized digital playback machine repair parts used in NLS programs.
• Coordinate the day-to-day activities of onsite operations at two Multi-state Centers (MSCs) for managing the national book exchange and redistribution program, and managing all NLS activities related to disposal of analog and digital books and equipment according to the authority procedures.
• Manages and exercises overall program responsibility for a supply management program for NLS inventory management program supporting hundreds of delivery locations supporting program patrons.
• Reviews and conducts complex analyses, evaluations, or investigations of agency-wide logistics operations, systems, and processes.
• Coordinates supply chain operations at the two government-leased Multiservice Centers (MSCs), which are central program supplies material fulfillment, analog and digital book storage and duplication centers, and two government-owned storage facilities.
• Conducts annual surveys to determine the level of service as perceived by the users and the network libraries.
• Assures the MSCs maintain adequate levels of supplies and adheres to established NLS policies and contract requirements. Analyzes the MSC's monthly, quarterly and annual reports, including performance measures to ensure program efficiencies are achieved.
• Evaluates, analyzes, and develops supply programs, policies, methods, or procedures. Develops and drafts policies and procedures relating to inventory management, and materials handling.
• Ensures that the internal section's written procedures manual relating to all shipping, receiving, and storage functions of the section is kept up-to-date and accurately reflects all section activities and requirements.
• Oversee production of regular comprehensive inventory reports, analyzes stock levels and arranges redistribution or removal of stock item from inventory, as appropriate. Coordinates annual physical inventory to verify, reconcile, and identify deficiencies in the system inventory and recommend corrective action.
• Oversee the maintenance of the MSC Supplies Catalog, has revised as necessary and uploaded into inventory management system to support network agencies need.
• Arranges for cost-effective and expeditious shipping and receiving of all materials to and from NLS.
• Serves as the Contracting Officer Representative (COR), responsible for monitoring procurement actions to support major projects. Responsible for developing statements of work and task order needs; monitors contract progress and reviews, as well as approves contract deliverables. Performs annual quality assurance contract audits at each MSC to evaluate contract service performance against the contract requirements.
• Assists the Contracting Officer Representative (COR) as Technical Point of Contact (TPOC) as monitor for the two Multistate Centers' (MSC) multimillion-dollar contracts; assists with the coordinating of day-to-day activities of the facilities, recommending policy and procedure changes where appropriate. Performs annual quality assurance contract audits at each MSC to evaluate contract service performance against the contract requirements.

Application and Selection Process

Interested candidates should:

1. Obtain permission from their supervisor.
2. Submit a federal style resume (Please follow the link and ensure the resume includes all components of a federal style resume.)
3. Submit a one-page Statement of Interest describing qualifications that include work experience, education and training related to the knowledge, skills, and abilities listed below.

• Ability to develop new theories and concepts to address supply problems, using creative and innovative methods within the confines of the environment and requirements of supply methodology.
• Ability to evaluate and analyze the efficiency of programs and/or operations.
• Ability to solve complex problems impacting supply operations and management, utilizing expertise.
• Ability to develop and update procedure documents for distribution and use related to facility and supply management.
• Ability to serve as a COR.

The applicant should also provide the name and email address of their immediate supervisor.

Eligibility : This opportunity is open to LC permanent staff who have permission from their supervisor .

Work Schedule : The work schedule is flextime, Monday through Friday, 40 hours per week. This position will be required to work onsite at least two days per pay period.

Submission : With permission from their supervisor, candidates should submit the required documents listed above to Beatriz Haspo ( ) by October 18^th , 2024.

Selection : Applicant information will be reviewed and the top qualified candidate will be selected based on their competence to meet the required skills and abilities.

Start Date : The desired start date for this Distribution Facilities Specialist opportunity is November 3, 2024.