Administrative Assistant/Office Manager

• Temporary role in Boston, MA. Must be able to work in office 3 days per week.
• Previous office manager experience in the financial services space is required.

About Our Client
A global financial services firm with a strong reputation in investment banking and wealth management, this company serves individual, institutional, and corporate clients. It offers comprehensive advisory, sales, trading, and research services across various sectors, specializing in equity and fixed income markets.
Job Description

• Office Management: Oversee day-to-day office operations, including supply management, office maintenance, and vendor relationships.
• Administrative Support: Provide executive-level support by managing calendars, scheduling meetings, and coordinating travel arrangements.
• Document Preparation: Assist in preparing reports, presentations, and correspondence.
• Client Relations: Greet clients and visitors, ensuring a professional and welcoming office environment.
• Communication: Serve as the primary point of contact for internal and external communications, including managing incoming calls and emails.
• Event Coordination: Assist in planning and organizing company events, meetings, and team-building activities.
• Expense Management: Track and process expenses, invoices, and reimbursements using company systems.
• Confidentiality: Maintain confidentiality of sensitive information and manage confidential records.
• Special Projects: Support ad hoc projects and administrative tasks as needed.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.
The Successful Applicant

• Proven experience in an administrative assistant or office manager role, preferably within financial services.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks in a fast-paced environment.
• High attention to detail and problem-solving skills.
• Professional demeanor with the ability to maintain confidentiality.

What's on Offer

• Benefits are offered day one through Aetna.
• Hybrid work schedule.
• Temporary role.

Contact
Kathryn Mettler
Quote job ref
JN-092024-6550371