Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Marketing Department of our Boston office. We offer competitive compensation and an excellent benefits package.
Position Summary:
The Events Specialist is responsible for coordinating all aspects of client events in the Boston office while maintaining the highest standards of client service and event execution. The specialist will assist with internal events as needed and will also coordinate firm-wide events with minimal supervision. The events specialist will work closely with the northeast regional team and the firm-wide events team, while working collaboratively with, and as an integral part of, the global marketing and business development team.
Duties and Responsibilities
- Plans, implements and executes all aspects of marketing and business development events (webinar, in person and hybrid events)
- Identifies and negotiates sponsorship opportunities, securing strategic benefits and favorable contract terms; delivers on contract obligations (speakers, signage, materials, giveaways, etc.)
- Liaises with co-managing shareholders, attorneys, clients, vendors and professional staff
- Develops event strategy and identifies event goals in coordination with attorneys and office leadership
- Helps develop event messaging including invitations and follow-up communications
- Identifies, negotiates with and secures venues and other vendors. Secures cost-sensitive pricing
- Tracks and maintains event budgets
- Adds events to event calendar
- Drafts event write-ups for social media and internal newsletter
- Drafts invitations and event collateral with our creative services team
- Uses event management software to distribute invitations, track RSVPs, and effectively communicate RSVP response to lead attorneys on a consistent basis
- Interacts with firm clients when handling responses, greeting or developing a program (i.e. clients who are speakers or co-sponsors)
- Coordinates with HR, recruiting, and other departments to assist with internal events as needed
- Staffs events; schedules, supervises and trains additional on-site events staff
- Tracks inventory for promotional items
- Assists attorneys with client dinners in the Boston area and in other locations as needed in regard to selecting appropriate venue, booking the space and picking a menu
- Provides excellent client services to internal and external clients
- Assists with other projects as needed
- Collaborates with marketing and other business professionals throughout the firm across functions and teams
- A self-starter and team player, able to accept direction, yet work independently
- Excellent prioritization and time management skills
- Outstanding interpersonal and communication skills, both written and oral
- Flexibility and adaptability in a fast-paced work environment
- Strong client-first work ethic
- Remains calm in the face of pressure
- Ability to effectively interface with all levels of personnel within the organization and with external clients
- Ability to learn quickly and critical thinking skills are essential
- Tech-savvy and ability to learn new programs or systems with ease
Qualifications & Prior Experience
- Minimum 4-5 years of hands-on events planning
- Experience in a law firm or other professional services environment preferred
- Strong computer skills with proficiency in Word, Excel and PowerPoint, Event Management software such as Concep, and ability to learn new programs
- Familiarity with webinar platforms (Zoom, GoTo, etc.)