Buyer

Salary: $15.00 - $19.68 Hourly
Location : Mesquite, TX
Job Type: Full-time
Job Number: 1302564
Department: Finance
Opening Date: 07/01/2024
Closing Date: 10/31/2024 4:00 PM Central
GENERAL SUMMARY
Salary: $15.00/hr. minimum - $19.68/hr. max (Depending on qualifications)
The Buyer assists in the procurement process of all bids and coordinates timely bidding of City contracts from user departments; assists in the evaluation of bid responses for adherence to specifications and preliminary recommendation of award. Provides a wide variety of support to the Purchasing division including purchases of supplies, services and material for city departments as directed; and to provide professional, effective and efficient public service assistance to the general public; and to provide highly responsible secretarial support to various department staff.
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SUPERVISION

• General supervision is provided by the Purchasing Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies and Procedures Manual.
2. Provides skilled and responsible confidential administrative support to assist the Purchasing division staff and Telecommunications staff in the completion of their duties and responsibilities.
3. Ability to conduct training of purchasing policies and procedures to all levels of personnel within the city and to the general public.
4. Assist Purchasing Manager in composing, reviewing and verifying a variety of memorandums, correspondence, reports, public notices, permits, forms and documents as assigned, including bid specifications and bid addenda's; research and verify information as required.
5. Maintain and monitor the status of annual contracts; assist in administering annual contracts with the Purchasing Manager's guidance.
6. Answer questions and provide information to the general public, vendors and other departments regarding bid notices, bid openings, bid specifications and bid awards, etc.; refer citizen and client complaints and questions to appropriate department or division staff member for resolution.
7. Prepare and maintain a variety of files and filing systems; prepare, maintain, and update various records; verify information as requested.
8. Prepare materials and correspondence for distribution within the City and to other related external businesses and governmental agencies; photocopy, mail, or fax materials as necessary.
9. Assist department with entering Purchase Requisitions into Munis system to produce Purchase Orders. Assist departments with system requisition questions and issues.
10. Assist in the preparation of annual budgets and annual Performance Measurements for Central Copy and Transportation Pool.
11. Maintain and manage the annual uniform contract for field service employees; process all uniform orders and resolve problems and complaints with vendor; maintain all order and replacement uniform records.
12. Maintain and manage copier contracts with various vendors; schedule all maintenance for copiers and order supplies; gather data and process payment for copiers; prepare end of month report for accounting to allocate copy cost to departments.
13. Oversee transportation pool; issue pool cars to employees; monitor and schedule all repairs for vehicles; prepare end of month report for accounting to charge mileage to departments.
14. Assist new vendors on how to register on-line on the City's Web site and on the electronic procurement provider's Web site (BidSync); answers any questions vendors may have regarding conducting business with the City.
15. Maintain and update vendor supply catalogue file.
16. Assist in the monitoring of Purchase Orders from inception to delivery of goods and services.
17. Assist Purchasing Manager with informal quotes. May consult catalogs or contact vendors to obtain price and availability information.
18. Assist departments on the scheduling of bid openings, prepare bid specification documents and any bid addenda's; post all documents on the City's Web site and on the electronic procurement provider's Web Site (BidSync).
19. Attend formal bid openings; tabulate bids and post on City's Web site and on the electronic procurement provider's Web Site (BidSync).
20. Maintain stamp order requests on-line as submitted from city departments.
21. Responsible for maintaining all records retention management for Purchasing, Print Shop and Warehouse departments, as required by law.
22. Prepare and maintain city auction reports for City equipment, police confiscated or abandoned vehicles; verifies accurate audit trail.
23. Process all business card and note-card orders for City personnel and City Council.
24. Obtain bonding and notary certificates from the State of Texas for City employees.
25. Maintain and update advertisement records.

MINIMUM JOB REQUIREMENTS
EDUCATION

• Associates degree or higher in Business Administration, Procurement, Accounting Finance, Public Administration or related field

EXPERIENCE

• Two years of progressively responsible procurement experience or related field
• Two years of experience working with Excel, Word, PowerPoint and Outlook

LICENSES AND CERTIFICATES

• None

WORK SCHEDULE

• Monday - Friday 8:00 am to 5:00pm CST.
  
• Hybrid telecommute possible after probationary period with Director approval.

REQUIRED TESTING (only if interviewed)

• Typing, Proofreading, Excel and Word

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT
This position does not require a physical for employment.
Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply
Full Time Employees:
The City of Mesquite offers the Zero Premium, Employee Only Benefits under the following plans: High Deductible Medical Plan, HMO Dental Plan, Vision Plan, and Life Insurance.
The City is self-insured and offers a choice of four medical plans: HSA, High Deductible, HMO, PPO, and EPO Medical Plans through Blue Cross Blue Shield of Texas. Employee medical coverage goes into effect the first day of the month following 30 days of employment. Coverage is available to all full-time employees at group rates. Employees enrolled in the City's self-insured medical plan also have access to the Mesquite Employee Health Center (MEHC) clinic and pharmacy.
The City offers three dental plan options: a managed plan (DHMO), an indemnity plan (DPPO), an enhanced indemnity plan (DPPO Enhanced). Coverage is available to all full-time employees at group rates.
The City offers free Vision Insurance to all employees. Dependents can be added for an additional fee.
Basic Group Life Insurance protection is provided to eligible full-time employees in the amount of two times the annual salary as recorded at the beginning of each year. The following voluntary benefits are available to full-time employees: Supplemental Life, AD&D Insurance, Cancer Insurance and Long-Term Disability
Texas Municipal Retirement System (TMRS): All employees appointed to positions designated to work 1,000 hours or more per year must participate in the TMRS. TMRS is a qualified tax-deferred retirement plan under Section 401 of the IRS. Seven (7) percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the City provides 2-to-1 matching contributions.
Other benefits include Social Security, Tax Saver Program (Section 125 Flexible Spending Account), Deferred Compensation Plans, Direct Deposit, Paid Holidays, Paid Vacation, Sick Leave and Personal Leave.
For more information about the City of Mesquite's employee benefits, please visit:
01
Select the option that best represents the highest level of education you have achieved.

• Less than High School completion
• High School or GED equivalency
• Technical or Community College attendance
• Technical School completion
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Ph.D.
• Juris Doctorate

02
Identify your degree area of studies for the Buyer position.

• No Degree
• Accounting Finance
• Business Administration
• Procurement
• Public Administration
• Related Field
• Non-Related Field

03
Indicate the number of years of experience you have in procurement or related field.

• No Experience
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 10 years
• More than 10 years experience

04
Indicate the amount of experience using Microsoft Word, Excel, PowerPoint and Outlook.

• No Experience
• Less than 6 months
• 6 months to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• More than 5 years

05
PLEASE READ CAREFULLY: If you are a current City of Mesquite employee, have you been employed in your current position with the City of Mesquite for at least 3 months? Please indicate the option that best represents your current status.

• No, I do NOT work for the City of Mesquite
• Yes, I am a current seasonal employee with the City of Mesquite
• Yes, I have been in my current City position as a fulltime/parttime employee for at least 3 months
• No, I have NOT been in my current City of Mesquite position as a fulltime/parttime employee for 3 months

Required Question