Company:
City of Middleton, WI
Location: Middleton
Closing Date: 22/10/2024
Hours: Full Time
Type: Permanent
Job Requirements / Description
Salary: $21.63 - $24.87 Hourly
Location : Middleton Police Department - Middleton, WI
Job Type: Regular, Full-Time Permanent
Job Number: 202400055
Department: Police
Division: PD Admin
Opening Date: 10/14/2024
Closing Date: 11/1/2024 11:59 PM Central
FLSA: Non-Exempt
Bargaining Unit: NR
Max Number of Applicants: 1
General Description
The City of Middleton seeks a skilled and enthusiastic person to join the organization as our next Records Clerk. If you possess polished office skills, great customer service and a desire to serve the public in a highly professional setting this is the opportunity you have been waiting for - We can't wait to meet you!!.
The Police Records Clerk plays a crucial role in maintaining and managing the records and data related to City of Middleton law enforcement activities. The Records Clerk's primary responsibility is the accurate processing and organization of various police records, including incident reports, arrest records, citations, and other essential documents. The Records Clerk works closely with law enforcement personnel, public safety agencies, and the public, ensuring the integrity and confidentiality of sensitive information.
Working under the direct supervision of the Police Department Office Manager the clerk performs varied and essential clerical work. The position requires a detail-oriented and highly organized individual with excellent communication skills and a commitment to upholding legal and ethical standards. This role requires a high level of skill in the operation of the office equipment, use of office software, use of records management systems, and specifically the ability to type and enter data accurately at high rate of words per minute. This role includes regular daily contact with the public as the first point of contact when community members come to the police department seeking information and aid.
The Clerk must have the ability to master the procedures and regulations of the office.
Documentation Submission: Please note that this application requires the submission of supporting documents. Failure to submit the required documentation will disqualify your application from consideration.
Essential Duties
Knowledge
Education
Please note that this application requires the submission of supporting documents. Failure to submit the required documentation will disqualify your application from consideration.
Consent to conduct a Background Check if selected as a Finalist: Please download the Authorization for Release of Information form linked below. You must complete this form and upload it with your submitted application This form authorizes the City of Middleton to perform a local Background Screen. This screening will only be conducted for those that are selected as finalists for this position.
Click here to Download: Authorization for Release of Information
City of Middleton Veterans' Preference Program
( Applicable to Regular Full and Part Time Positions Only)
The City of Middleton honors and recognizes the sacrifice and dedication made by veterans of the United States Armed Services, and the unique skills, experiences, and abilities they bring to the workplace. The City's Veterans' Preference Program is designed and implemented to encourage and enable the recruitment, review and potential hire of qualified veterans. This program does not guarantee the selection of any veteran or eliminate the need for such veterans to otherwise meet all basic qualifications for the position(s) for which they apply.
Please see the on the Job Opportunities page menu for the details and requirements of the program.
The City of Middleton is an Equal Opportunity Employer
seeking a diverse and talented workforce.
City of Middleton Benefits - Regular, Permanent Full-time Employees
The benefits listed on this page are available to employees in City of Middleton Regular, Classified Service who are considered full-time. Full-time status means the employee is regularly scheduled for, and working, 30-40 hours per week. Regular, Classified Service positions are those that are eligible and required to participate in the Wisconsin Retirement System.
Wisconsin Retirement System
01
Are you 18 years of age or older?
02
Do you have a high school diploma or an equivalent level of education?
03
What is your highest level of post secondary education completed?
04
Do you have the ability to type at a corrected speed of at least 40 net words per minute form a variety of source documents, including dictation?
05
Please indicate below what you word per minute typing speed is for generally error free, corrected typing. The Police Department may separately test and evaluate this skill to confirm your answer.
06
Do you possess a Receptionist, Clerical Professional, OfficeAssistant Certifcate or similar certification from a recognized certifying body or education institution?
07
If you answered yes to the above question please list your certification(s) below.
08
How many years working experience do you have working full-time or part-time?
09
Do you have operational knowledge of andexperience in the use of a law enforcementrecords management system?
10
Please select below all of the softwareprograms that you are profcient in using.
11
Please review the statements below.Please indicate by selecting only the areas where you performed the listed function or job for AT LEAST SIX MONTHS. The functions do not need to have been performed each in different jobs.
12
Do you have the ability to speak any of the languages listed below at a conversational level?
13
If you are you a disabled veteran with a 30% or greater disability rating do you wish to apply for consideration as an applicant under the City of Middleton Veterans' Preference policy?If you qualify and wish to apply under this program you must submit your DD 214/215 and you VA Rating Letter at the end of this application process.(See the Veterans' Preference Policy information and guidelines on the City of Middleton Career Pages Site)
Required Question
Location : Middleton Police Department - Middleton, WI
Job Type: Regular, Full-Time Permanent
Job Number: 202400055
Department: Police
Division: PD Admin
Opening Date: 10/14/2024
Closing Date: 11/1/2024 11:59 PM Central
FLSA: Non-Exempt
Bargaining Unit: NR
Max Number of Applicants: 1
General Description
The City of Middleton seeks a skilled and enthusiastic person to join the organization as our next Records Clerk. If you possess polished office skills, great customer service and a desire to serve the public in a highly professional setting this is the opportunity you have been waiting for - We can't wait to meet you!!.
The Police Records Clerk plays a crucial role in maintaining and managing the records and data related to City of Middleton law enforcement activities. The Records Clerk's primary responsibility is the accurate processing and organization of various police records, including incident reports, arrest records, citations, and other essential documents. The Records Clerk works closely with law enforcement personnel, public safety agencies, and the public, ensuring the integrity and confidentiality of sensitive information.
Working under the direct supervision of the Police Department Office Manager the clerk performs varied and essential clerical work. The position requires a detail-oriented and highly organized individual with excellent communication skills and a commitment to upholding legal and ethical standards. This role requires a high level of skill in the operation of the office equipment, use of office software, use of records management systems, and specifically the ability to type and enter data accurately at high rate of words per minute. This role includes regular daily contact with the public as the first point of contact when community members come to the police department seeking information and aid.
The Clerk must have the ability to master the procedures and regulations of the office.
Documentation Submission: Please note that this application requires the submission of supporting documents. Failure to submit the required documentation will disqualify your application from consideration.
- Pay Basis: Hourly
- FLSA Status: Non-Exempt
- Job Status: Regular, Permanent
- City Salary Grade: 3
- Schedule: Full-time/40 hours per week
- Non-represented
- Non-Supervisory
Essential Duties
- Process sensitive law enforcement data utilizing the Department's Records Management System. Type reports, letters, forms, indexes and similar material from a variety of source documents, including dictation.
- Review and edit material for correct grammar, spelling, and punctuation.
- Check or tabulate statistical or fiscal data.
- Greet the public and answer phones.
- Refer people to appropriate personnel; answer routine questions; explain routine procedures; receive fees and issue receipts; distribute and explain forms.
- File correspondence, memorandums, reports, etc. alphabetically, numerically and according to other predetermined classification.
- Maintain simple clerical and accounting records.
- Duplicate, assemble and collate various reports.
- Operate copier, scanner, postal, and other office machines.
- Receive and process mail, email, computer messages, and records requests.
- Record and prepare parking, traffic, and ordinance citations, and criminal arrests and crash documents in a timely manner for intake into the appropriate court system or criminal justice databases.
- Copy and prepare digital media evidence for prosecution and upon an Open Records request.
- Perform other related job duties as required.
Knowledge
- Good knowledge of office terminology, procedures, equipment, office software, business arithmetic, grammar, spelling, and English.
- Working knowledge of records management systems preferred.
- Typing speed of 40 words per minute free of errors.
- Proficient in the use of Microsoft Word.
- Strong English grammar and proofreading skills.
- Clerical aptitude; good judgment, tact and courtesy.
- Ability to understand and follow complex oral and written instructions.
- Ability to maintain clerical records and prepare reports from such records.
- Ability to make minor decisions in accordance with laws, regulations, established policies.
Education
- High School Diploma or equivalent required
- An Associate Degree in Administration, Office Management, or similar discipline is preferred, a Bachelors degree or higher is highly preferred.
- Experience in clerical work and completion of a Receptionist, Clerical or Office Assistant Certificate program.
- Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Please note that this application requires the submission of supporting documents. Failure to submit the required documentation will disqualify your application from consideration.
Consent to conduct a Background Check if selected as a Finalist: Please download the Authorization for Release of Information form linked below. You must complete this form and upload it with your submitted application This form authorizes the City of Middleton to perform a local Background Screen. This screening will only be conducted for those that are selected as finalists for this position.
Click here to Download: Authorization for Release of Information
City of Middleton Veterans' Preference Program
( Applicable to Regular Full and Part Time Positions Only)
The City of Middleton honors and recognizes the sacrifice and dedication made by veterans of the United States Armed Services, and the unique skills, experiences, and abilities they bring to the workplace. The City's Veterans' Preference Program is designed and implemented to encourage and enable the recruitment, review and potential hire of qualified veterans. This program does not guarantee the selection of any veteran or eliminate the need for such veterans to otherwise meet all basic qualifications for the position(s) for which they apply.
Please see the on the Job Opportunities page menu for the details and requirements of the program.
The City of Middleton is an Equal Opportunity Employer
seeking a diverse and talented workforce.
City of Middleton Benefits - Regular, Permanent Full-time Employees
The benefits listed on this page are available to employees in City of Middleton Regular, Classified Service who are considered full-time. Full-time status means the employee is regularly scheduled for, and working, 30-40 hours per week. Regular, Classified Service positions are those that are eligible and required to participate in the Wisconsin Retirement System.
Wisconsin Retirement System
- Participation in the Wisconsin Retirement System public employee pension program.
- Provides a contributory defined benefit retirement benefit (pension) to employees who meet the retirement eligibility requirements.
- Health Insurance available through SSM/Dean. Individual or Family plans with either a Health Management Organization (HMO) or Point of Service (POS) option are available.
- Cash in lieu of Health Insurance of $2000/yr availalbe to those who qualify.
- Dental Insurance available through Delta Dental. Individual or Family plans are available.
- Insurance provided at no cost to the employee for both plans.
- Vision Insurance available through Delta Vision.
- Insurance is 100% employee paid.
- City funded HRA provides reimbursement of 75% of the Health Insurance deductible
- Employee assistance Program to assist in the prevention, early identification, and resolution of personal issues.
- Employees may consult with the EAP at no cost.
- Accounts for health reimbursement and dependent care reimbursement.
- All FSA funds are deposited pre-tax and used tax free.
- Combined short- and long-term disability insurance provided at no cost.
- Qualified retirement 457(b) investment account.
- Employees may contribute to traditional tax deferred or Roth post tax investments for their retirement through this program.
- Group Term life insurance provided at 1x employee's annual salary provided at no cost.
- Additional units of life insurance, and spouse insurance also available for purchase by employees.
- Vacation accrual every pay period beginning with fifteen days a year total. Prorated for employees working 30-39 hours per week.
- Sick Leave accrual at one day per month.
- Four Personal Days a year.
- Bereavement, Jury Duty and other special purpose leaves.
- Time off accruals are prorated for employees working less than 40 hours per week.
- Optional, employee paid income protection insurance available.
01
Are you 18 years of age or older?
- Yes
- No
02
Do you have a high school diploma or an equivalent level of education?
- Yes
- No
03
What is your highest level of post secondary education completed?
- I do not possess any post secondary degrees
- I have an Associates Degree as anAdministrative Assistant or similar
- I have a Bachelors Degree or higher
04
Do you have the ability to type at a corrected speed of at least 40 net words per minute form a variety of source documents, including dictation?
- Yes
- No
05
Please indicate below what you word per minute typing speed is for generally error free, corrected typing. The Police Department may separately test and evaluate this skill to confirm your answer.
- Generally forty (40) words per minute
- Generally fifty (50) words per minute
- Generally sixty (60) words per minute
- Seventy (70) words per minute or more
06
Do you possess a Receptionist, Clerical Professional, OfficeAssistant Certifcate or similar certification from a recognized certifying body or education institution?
- Yes
- No
07
If you answered yes to the above question please list your certification(s) below.
08
How many years working experience do you have working full-time or part-time?
- I have less than two years working experience both full time and/or part-time combined
- I have at least two years combined experience working part-time and/or full- time
- I have over two years experience workingfull-time
09
Do you have operational knowledge of andexperience in the use of a law enforcementrecords management system?
- Yes
- No
10
Please select below all of the softwareprograms that you are profcient in using.
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft Sharepoint
- Zuercher/CS Pro Records Management System
- I am not proficient in any of the above programs
11
Please review the statements below.Please indicate by selecting only the areas where you performed the listed function or job for AT LEAST SIX MONTHS. The functions do not need to have been performed each in different jobs.
- experience working in an office setting
- experiencereceiving payments, issuing receipts, andmaking entries into a workplace accounting system.
- experience operating officemachines, including copier, documentscanner, and postal machine
- experience working with sensitive documents in a workplace setting
- experienceentering data into a computer system in aworkplace setting
- experiencegreeting the public in person and answeringroutine questions in a workplace setting
- experienceanswering phones and referring callers toappropriate personnel in a workplace setting
- experienceediting documents for grammar, spelling, punctuation in a workplace setting
- experienceworking in the public sector
- experienceworking in a Law Enforcement Agency
- I do not have at least six months experience in any of the areas listed
12
Do you have the ability to speak any of the languages listed below at a conversational level?
- I cannot speak any languages other than english at a conversational level.
- Spanish
- Mandarin
- Arabic
- Hindi
- Russian
- Tagalog
- ASL (American Sign Language
- Other
13
If you are you a disabled veteran with a 30% or greater disability rating do you wish to apply for consideration as an applicant under the City of Middleton Veterans' Preference policy?If you qualify and wish to apply under this program you must submit your DD 214/215 and you VA Rating Letter at the end of this application process.(See the Veterans' Preference Policy information and guidelines on the City of Middleton Career Pages Site)
- Yes, I am a disabled Veteran and wish to apply for the Veterans' Preference Program
- No, I am not eligible, or do not wish to apply for Veterans' Preference
Required Question
Share this job
City of Middleton, WI