Coordinator, Talent Management - Office of Advancement

Coordinator, Talent Management - Office of Advancement

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight-knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Georgetown University's Office of Advancement is committed to cultivating a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our broader colleagues and broader Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown's mission.

As Georgetown University pursues its most ambitious capital campaign goal of raising $500 million per year by fiscal year 2026, the Office of Advancement's (OA) Talent Management team is the trusted partner dedicated to the strategic cultivation and organization of talent. With the spirit of cura personalis, we deliver authentic thought leadership and advice, essential tools, data-driven insights, and innovative programs to attract, hire, onboard, organize, retain, develop, engage, and connect exceptional talent.

The Coordinator, Talent Management will serve an important role on the Talent Management team by managing and providing support for vital operations related to the administration and communication of Talent Management's functions. The Talent Management team manages initiatives and provides thought leadership and partnership in the areas of recruiting, hiring, inclusivity, organizational design, professional and career development, onboarding, staff engagement and retention, department communications, and workforce analytics to support a safe, inclusive, and high-performing culture.

Additional duties include, but are not limited to:

GMS/Workday Administration & Reporting

• Support the Talent Management team, and liaise with various stakeholders (University HR, finance, COO) to submit all GMS transactions for promotions, salary adjustments, new positions, and replacements in a timely fashion when coverage and additional support are needed.
• Escalate bottlenecks and identify efficiencies in the submission and approval process as needed, tracking status and timing of the requisitions and coverage items submitted.
• Submit transactions in GMS for incoming New Hires (including moving them through the background stage), and one-time payments.
• Support functions related to service-oriented communication, including providing updates to hiring managers and requestors of promotions, salary adjustments, new positions, new hires, and replacements as needed.
• Serve as the Office of Advancement's primary point of contact for GMS inquiries as well as the University Human Resources contact for the Office of Advancement, which includes access to GMS to submit necessary transactions.
• Identify the data and reports from GMS that Talent Management should be analyzing and reporting on regularly, providing analysis and summaries of insights from GMS data to the TM team and Executive Team as needed.

Communications, Announcements, & Student Hiring

• Manage and distribute talent-related communications sent to all advancement (new hires, promotions and departures for Moves announcements, closures, early dismissals, collation of information for and distribution of department newsletters).
• Create, manage and draft content for a new Talent Management newsletter in collaboration with OA's Communications team.
• Manage all student hiring for Advancement, submitting all SUA (Sponsored University Associate) requests.
• Work with hiring managers to make sure they understand the process, provide the necessary information and forms, and submit the hire and additional job transactions in GMS.
• Work with the Student Employment Office when needed to transfer student positions and troubleshoot.

Administrative Support

• Work closely with University HR to triage and resolve issues related to payroll of OA employees, providing timely communication, accurate information, and updates to OA employees.
• Review Talent Management operating budget(s), paying close attention to expenditures and regularly updating Executive Partner of budget status.
• Manage Advancement's centralized Professional Development fund and related communications, reconciling and submitting expense reports in GMS for Talent Management team members.
• Prepares materials for Talent Management team meetings, presentations, and trainings, producing meeting minutes and summaries.
• Support team in an administrative capacity (scheduling meetings, pre-meeting logistics, lunch ordering and set-up, email communication, room reservations, manage SurveyMonkey and Zoom accounts, and other ad hoc requests).
• Provide support in managing the paperwork for and requirements of University HR policies and procedures, supporting calendar management of Executive Partner, Talent Management as needed.
• Provide support for Talent Management's onboarding program - including OA Orientation set-up, managing all onboarding communication with incoming new hires, drafting their onboarding schedules, and scheduling trainings.
• Draft and send written offer letters and support the hiring process for all candidates, scheduling candidate phone screens and conducting interviews as needed.

TM Project Management Support and Other Duties as Assigned

• Work with the Executive Partner to create, distribute, analyze and create reports for OA's engagement survey.
• Perform various other projects and duties related to talent management strategic priorities or these responsibilities as needed and as identified by the Coordinator or Executive Partner.
• It is expected that all Office of Advancement staff members within a one-hour drive of campus/DMV will work at least two shifts each fiscal year at designated signature events (ex: Homecoming, Main Campus Reunion, Women's Forum/Black Alumni Summit, Lombardi Women) and, that at least one of these shifts be an evening or weekend shift.

Work Interactions

The Associate Partner will work closely with and report to the Executive Partner, Talent Management. They will also work with six other members of the Talent Management team, staff of all levels within the Office of Advancement, campus partners such as University Information Services, Human Resources, suppliers and vendors, graduate assistants, and student workers.

Requirements and Qualifications

• A bachelor's degree or equivalent combination of education and work experience.
• Minimum 0-2 years of experience or equivalent training and/or internship experience.
• Interest in a career in higher education and/or Talent Management/Human Resources.
• Strong computer skills, including high working knowledge of Microsoft Word, Excel, Google's suite of tools.
• Demonstrated analytical and reporting skills; i.e. the ability to manipulate and analyze data to create reports and leverage these to provide data-informed insights.
• Broad knowledge of and experience in the use of research materials, including the Internet and online informational databases.
• Ability to work efficiently and effectively, under tight deadlines, and to manage and prioritize multiple projects and deadlines at once.
• Strong problem-solving abilities and the ability to exercise independent judgment as appropriate.
• Attention to detail and highly developed interpersonal, written, and verbal communication skills.
• A flexible team player, able to maintain confidentiality, exercise tact, resolve issues, and exercise careful judgment and discretion.
• Comfort with ambiguity, ability to work independently and autonomously, and experience developing personal organization tactics to meet business goals.

Work Mode Designation

This position has been designated as Hybrid 2 Days . Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $20.16 - $31.30.

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or .

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website .

To apply, visit .