Procurement Specialist

Job Title: Procurement Specialist, Private Higher Education Institution
Location: Los Angeles, CA Grand Ave, 90007
Employment Type: Direct Hire
Salary: $73,000 - $80,000 annually
Working Hours: Monday - Friday, 8:00 AM - 5:00 PM
(Onsite, with a minimum of one day in office on Tuesdays for team collaboration)
#1 Requirement - Construction and/or Facility Procurement - please demonstrate this on your resume to be considered.
Job Summary
Our private higher education institution's Finance Division - Business Services is seeking a strategic-minded and experienced Procurement Specialist. This role is essential in executing operational procurement activities, with a focus on construction and facility management procurement (MUST-HAVE) . The Procurement Specialist will act as a key link between departments and suppliers, ensuring seamless operations to support institutional needs and expectations.
Key Responsibilities

• Procurement Activities: Handle procurement across various categories, including construction materials, equipment, and facility management services. Understand the general procurement process and e-procurement systems.
• Stakeholder Collaboration: Partner with internal departments, including project managers and facility management, to address procurement needs.
• Request Management: Review and approve procurement requests, transactions, and activities. Engage with suppliers to ensure accuracy, compliance, and value.
• RFx Management: Lead and manage RFx events, ensuring fair competition, timeliness, and process integrity. Prepare documentation, scoring, and cost analysis.
• Contract Management: Oversee contract review, redlining, and drafting. Construct statements of work and ensure agreements meet institutional requirements.
• Supplier Negotiations: Negotiate pricing and business terms using market intelligence and benchmarks. Solicit competitive quotes when possible.
• Compliance and Communication: Ensure compliance with policies and procedures. Advise faculty and staff on requirements and best practices.
• Problem Solving: Address non-standard requests and policy deviations. Conduct research for effective solutions.
• Collaboration and Support: Work with the Strategic Sourcing team and provide backup support to peers. Promote an inclusive and collaborative environment.

Required Qualifications

• Bachelor's degree or equivalent experience
• 3 years of procurement or related field experience
• Knowledge of procurement regulations, processes, and practices
• Strong communication skills (written & verbal) and problem-solving abilities
• Proficiency in analyzing supplier proposals and basic cost analyses
• Experience with ERP systems (e.g., Workday, Oracle/SAP, Jaggaer)
• Excellent organizational and time-management skills
• Superior customer service skills and adaptability
• Foundational understanding of procurement agreements

Preferred Qualifications

• Bachelor's Degree in Business or a related field
• 5+ years of procurement experience in higher education
• Proven track record in conducting RFx events and successful negotiations
• Advanced proficiency with relevant software systems and tools (e.g., Workday, Jaggaer, Microsoft Office)
• High-level experience in procurement for construction and facilities management
• Procurement certifications (e.g., CPM, CPSM)

Interview Process:

• Initial 30-minute interview with Direct Manager (Zoom or Teams)
• Second interview with 2 Procurement Managers and Direct Manager
• Panel interview with select Procurement Specialists
• Final in-person interview with Direct Manager and Executive Leadership (60 minutes)

About Us
Our Finance Division - Business Services is committed to accountability, teamwork, open communication, integrity, and professional growth. Join our team and make an impact at one of the leading institutions in higher education!
Apply today to become part of our dynamic team!