JLL empowers you to shape a brighter way .
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Support the Facilities Manager in the delivery of services to operate and maintain the property, including customer/client services, financial management, facility maintenance, procurement, and supplier management. Develop client relationships with key representatives in supporting client’s corporate real estate goals and objectives.
Essential Functions:
As a Facilities Coordinator, you will perform advanced administrative duties related to the management and operation of a client's facilities by providing a work environment consistent with their culture and high standards. Responsibilities include, but are not limited to:
- Perform all tasks and projects assigned by JLL leadership - Facility Manager, Senior Facility Manager, or Regional Facility Manager.
- Manage tickets in the work order database. Each day, use the online tools to see which tickets are due today and tomorrow. Take action on all tickets assigned every day. Update notes in Corrigo and SIM every day.
- Thoroughly and consistently manage PMs. Every day, check the Corrigo dashboard to determine which PMs are due within the following 60 days. Take actions on all tickets assigned, such as contacting vendors to schedule work, upload maintenance reports from vendors, create tickets for any recommended repairs.
- Proactively communicate urgent information accurately and efficiently to the Facility Manager.
- Perform daily site walks with extra focus on all restrooms, breakrooms, kitchenettes, and large conference rooms. Create Corrigo tickets for all items observed.
- Coordinate services with GREF vendor partners (SPS, Security, PPM, etc.). This includes routine services and special projects based on scope provided by the Facilities Manager.
- Understand principles of fiscal responsibility (based on GREF standards, Amazon Leadership Principles, and FM guidance) while taking every reasonable precaution to prevent wasteful spending.
- Deliver positive and effective customer service to on-site Amazon employees and local business units while maintaining the integrity of GREF and JLL standards.
- Communicate with the Facilities Manager for all applicable maintenance, service, and operational items.
- Maintain and update Inside Pages.
- Develop and maintain positive and professional working relationships with on-site Amazon Executive Admins and Business Unit Leaders.
- Maintain daily awareness of on-site special events, fire drills, moves, vendor partner and business unit activities by communicating with vendors and partners and communicating to the facilities team.
- Coordinate and communicate all vendor access (office supplies, first aid kits, kitchenettes), this includes but is not limited to vending services, janitorial, pest control, signage, and maintenance contractors.
- Serve as the primary contact for coordinating outside vendor services related to the facilities operations (office supplies, first aid kits, kitchenettes), this includes but is not limited to café services, janitorial, pest control, signage, and maintenance contractors.
- Proactively communicate professional needs, problems, and feedback to pertinent management personnel. Arrive at meetings prepared to contribute and ask questions.
- Assist with site openings and site expansions, and then perform duties in adherence to the timeline established by GREF leadership.
- Complete all other duties as assigned.
Estimated total compensation for this position: 63,100.00 – 91,500.00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity, and alignment with market data.
Location: On-site – San Francisco, CA
Job Tags: Hiring
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health. Some of these benefits may include:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays