Payroll Title: ALUMNI EXTERNAL REL SPEC 2
Job Code: 6298
Job Open Date: 9/18/24
Application Review Begins: 10/3/24
Department Code (Name): ALUM (ALUMNI AFFAIRS OFFICE)
Percentage of Time: 100
Union Code (Name): 99 - Non-Represented (PPSM)
Employee Class (Appointment Type): Staff: Career
FLSA Status: Non-Exempt
Salary Grade: Grade 19
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $28.07 - $35/hr. The full salary range for this position is $28.07 - $48.28/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location: Mosher Alumni House
Working Days and Hours: M-F, 8 am - 5 pm
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC Locations)*
* Max of 2 days per week hybrid scheduling depending upon event schedule of Mosher Alumni House as long as hybrid arrangements are approved by the Division of Institutional Advancement.
Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement: The UCSB Alumni Association/Office of Alumni Affairs seeks to serve and involve UCSB alumni and students; to enlist alumni talents in the preservation and promotion of UC Santa Barbara's image, tradition, pride and status as a world-class university.
Brief Summary of Job Duties:
Serves as the Manager for University Support Groups. The Manager serves as part of the Alumni Affairs team reporting to Executive Director and working closely with the Director of Government and Community Relations to support the program-management and coordination of the University Support Groups and local community alumni.
The Manager must work collaboratively across multiple departments and divisions including the central development office as well as with the various schools and units with the intention of building program partners, and recruiting participants for local community and alumni activities intended to foster philanthropy and engagement.
The Manager will provide assistance with researching, analyzing, developing, implementing and executing programs and events designed to engage community members and local alumni.
The Manager is responsible for coordinating, facilitating and notating support group board meetings, and provides event management support for in-person and virtual events.
Required Qualifications:
- Bachelor's degree in related area and/or equivalent experience/training
- 1-3 years of marketing and communications experience
- Excellent communication and interpersonal skills to communicate effectively, both verbally and in writing.
- Strong customer service skills.
- Ability to prioritize and meet deadlines with minimal supervision.
- Proficient knowledge of MS Office, Google Workspace, Canva and ability to quickly learn various software programs.
- Excellent skills in analysis, problem solving, working with detail while applying and understanding broader contexts as they affect a diverse customer base: faculty, staff, students, and donors.
Preferred Qualifications:
- 1-3 years of experience in Development, Alumni Affairs or External Relations
- 1-3 years of event planning experience
- High level of initiative, creativity and energy
- Project management skills
Special Conditions of Employment:
- May be called upon to occasionally work evenings and weekends at various Alumni and campus-wide events
- Satisfactory criminal history background check
- UCSB is a Tobacco-Free environment
Job Functions and Percentages of Time:
40% University Support Groups & Outreach Analysis: Responsible for developing and executing programming for the support groups broadly.
25% Local Community Alumni Program Coordination: Responsible for event planning and implementation for local community alumni in partnership with University Support Group activities.
25% Financial & Program Analysis: Handles fiscal management for many of the groups.
5% Digital Database Management Support: Updates Advance database records relating to University Support Groups and local alumni.
5% Special Projects: Under the general direction of the Executive Director or Associate Director, assists with any special projects on behalf of the Alumni Affairs Department.
Equal Opportunity/Affirmative Action Statement: UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
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