Project Manager 2 Post Occupancy

Job Title: Project Manager 2 (Post Occupancy)

Department: Capital Planning

Reports To: Project Manager 3 (Post Occupancy)

FLSA: Exempt

Grade: 11

Salary: $86,267 – $94,894

ABOUT MSBA

The Massachusetts School Building Authority ("MSBA") is a quasi-independent government authority created to reform the process of funding capital improvement projects in the Commonwealth’s public K-12 schools. The MSBA strives to work with local communities to create affordable, educationally appropriate, sustainable, and energy efficient schools across Massachusetts and is seeking qualified individuals interested in joining our team of professionals in the continued efforts of the MSBA’s mission.

JOB SUMMARY

The MSBA’s Post Occupancy Evaluation Project Managers (“Project Managers”) monitor public school projects from invitation to conduct a feasibility study through construction completion and manage and assist in performing post-occupancy evaluations of completed MSBA-funded school buildings.

The Post Occupancy Evaluation Project Manager 2 (“POE PM2”) supports and maintains the efforts associated with MSBA’s Post Occupancy Evaluation program. The POE PM2 applies MSBA’s policies, agreements, and procedures associated with generating individual post-occupancy evaluations and associated internal and external reporting.

• Travel to building project sites throughout Massachusetts while representing the MSBA and participate in the building visit portion of the post occupancy evaluation as assigned.
• Document observations associated with building visit portion of the post occupancy evaluation and coordinate potential findings and/or recommendations.
• Generate post occupancy evaluation reports in conjunction with the post occupancy consultants and field observations and District input/feedback.
• Coordinate post occupancy related activities internally with the appropriate MSBA departments and local district officials.
• Support further development of MSBA’s post occupancy policies, procedures, communication protocols, tools, templates, and databases and establish a process for modifications and/or updates.
• Communicate MSBA’s post occupancy schedule and related efforts with professional consultants and local district officials participating in the Post Occupancy Evaluation program.
• Review for accuracy, the pre-occupancy components from district generated feasibility, design, construction, and other related documents.
• Coordinate the professional consultant’s deployment and feedback associated with district questionnaires, surveys, etc.
• Support the review of consultant agreements, contracts, work orders, and invoicing.
• Generate individual post occupancy evaluation reports intended to be distributed to participating school districts.
• Generate detailed responses associated with internal feedback of draft post occupancy evaluation reports.
• Generate detailed responses to external feedback related to post occupancy evaluation reports distributed to participating districts.
• Prepare and present periodic status and summary reporting to supervisor in support of reporting to MSBA’s Executive and Senior Staff, MSBA’s Board of Directors, and MSBA’s Facilities Assessment Subcommittee.
• Analyze trends related to information obtained through post-occupancy evaluations and determine potential impact to the Capital Planning Department.
• Work collaboratively with MSBA IT and MSBA Data teams to establish and ensure data collection protocols associated with district generated feasibility, design, construction, and other related documents.
• Work collaboratively with MSBA IT and MSBA Data teams to ensure the accuracy and completeness of collected data associated with the Post Occupancy Evaluation Program.

• Support efforts associated with periodic procurement(s), approximately every 3-4 years, for professional consultants and/or technical vendors as required to support MSBA’s grant program and other potential initiatives.
• Support the efforts related to initiatives that improve MSBA policies and practices that support the overall needs of the Capital Planning department.
• Contribute to the delivery of public outreach presentations and/or publications.
• Support the efforts associated with the recruitment, onboarding, and training of new staff.
• Potential to perform other duties as assigned.

• Bachelor’s degree in at least one of the following: architecture, engineering, building construction, project management, or related field.
• Four-to-seven years of experience associated with architecture, design, construction, project management, or other applicable disciplines.

• Demonstrated experience associated with public construction and/or educational facilities.
• Knowledge of Massachusetts public bidding laws, and/or previous experience working with federal, state, county, or local government.
• Demonstrated experience associated with post occupancy evaluations and/or the post-occupancy evaluation process.

• Possess a thorough understanding of the design process from conceptual phases through construction documents.
• Ability to effectively manage multiple tasks simultaneously and to prioritize work assignments.
• Ability to work independently and collaborate as part of a team.
• Possess strong verbal and written communication skills.
• Ability to gather, analyze, and present data and technical information in a clear, concise, and comprehensible manner.
• Possess good attention to detail.
• Possess proficiency in Microsoft Office 365 software applications, including Excel, Word, PowerPoint, SharePoint, Teams, and Outlook. Knowledge of Tableau software is a plus.

$86,267 - $94,894 a year

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.