Accounts Coordinator

Company Description

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Job Description

Responsible for all hotel purchases at the most economical and best quality as per ACCOR standards.

1. Act effectively on Executive Chef’s Daily Market List.
2. Work closely with the Executive Chef and Cost Controller to establish good purchase specifications.
3. Report to the supplier immediately for any wrong delivery and return the goods at supplier’s expense.
4. Suggest means and ways of reducing costs without affecting the quality and standard of the hotel.
5. Liaise with the Human Resources Department for associate ticketing.
6. Work closely with the Head Chef, F&B Cost Controller, Receiver, and Storekeeper to enable smooth receiving of items ordered.
7. Liaise with Department Heads for proper control of Direct Purchases.
8. Maintain good relations with suppliers in order to understand the market better.
9. Assist other departments with all purchase-related queries.
10. Take full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.
11. Prepare L/C for goods imported directly.
12. Make cheque requisition to the Accounting for Advance Payments.
13. Make insurance claims for goods damaged or received short.
14. Ensure that better prices are obtained.
15. Operate all equipment as per the operating guidelines.
16. Obtain a minimum of three quotations from the suppliers as per the hotel policy.

Additional Information

1. Ensures that the workplace remains clean and tidy and safety of consumable goods by always respecting HACCP regulations.
2. Respects the instructions and safety guidelines for the equipment used.
3. Respect the hotel's commitment to the 'Environment Charter' (saving energy, recycling, sorting waste, etc).
4. Ensures that health, hygiene, and safety regulations are complied with and applied in the departments in compliance with HACCP standards and procedures.
5. Conduct Market Survey at regular intervals to keep pace with the latest trends in the market.
6. Make regular Market Survey for new suppliers and new products.
7. Be aware of any activities/events operating within the hotel in order to promote and maximize sales.
8. Update the vendor’s list on a current basis.
9. Supply complete information to the General Manager/Financial Controller on current market trends.
10. Maintain a file on Open Purchase Orders for follow-up and reconcile with Receiver’s file on Open Purchase Orders for any discrepancies.
11. Attend the departmental communication meetings and training sessions and operate in line with the instructions received.
12. Advise the Management of market trend changes.
13. Adhere to the hotel rules at all times.
14. Perform related duties as assigned.