Accounts Payable Manager

Salary: $83,000.00 - $133,000.00 Annually
Location : Portland 97218, OR
Job Type: Full-Time Administrative
Job Number: 01983
Division: Finance, Tech & Analytics
Department: Controller
Opening Date: 10/14/2024
Closing Date: 10/27/2024 11:59 PM Pacific
FLSA: Exempt
The Position
Are you a detail-oriented, solutions-driven leader with a passion for numbers? Do you thrive in dynamic environments where accuracy and efficiency are key to success? If you're ready to take your expertise in accounts payable to the next level, we want you on our team at the Port of Portland.
About Us: At the Port of Portland, we believe in empowering our people and fostering a work environment where everyone can thrive. We're looking for an Accounts Payable Manager to lead our team and ensure smooth financial operations across the board.
Your Role: As our Accounts Payable Manager , you'll be the driving force behind our account payables processes. You'll manage and coach staff and ensure compliance with Port administrative policies, procedures, and internal controls. You will lead a team of dedicated professionals, ensuring accuracy, efficiency, and coordination with other departments and staff across the Port.
Essential Job Duties

• Manages Port wide accounts payable function and staff;
  • plans and directs workload for the department
  • Prepare and conduct performance reviews
  • Coach develop and mentor employees
  • Identifies, recommends and implements procedures to increase efficiency.

Accountable for the accuracy, integrity, and security of the accounts payable software system, operation, and data. Coordinates directly with I.T. to resolve processing problems and enhance system performance and functionality.

Directs coordination with other departments and personnel to ensure processing of data required for timely and accurate payment of invoices using three-way matching.

Monitors compliance with Port administrative policy on contracting and expenditure authority.

Administers Port administrative policy on travel and management expense and ensures compliance with policy and IRS Accountable Plan rules.

Serves as primary contact with vendors to resolve payment issues.

Identifies and recommends efficiencies for processing of invoices; performs or participates in the performance of special projects and other duties, as assigned.

Manages and ensures compliance with annual IRS 1099 and other reporting requirements.

Minimum Qualifications
Education and Experience

• Bachelor's Degree in Business Administration, Accounting, or related.
• Five or more years progressively responsible direct experience in the account payable field.
• Minimum of three (3) years of proven experience in a supervisory role managing employees non-exempt.
• Any combination of education and experience that demonstrates the ability to perform the job duties.

Demonstrated Skills and Abilities:

• Strong managerial and leadership skills
• Excellent interpersonal and communication abilities
• Experience with procurement card programs
• Expertise in electronic payments and related systems
• Knowledge of unclaimed property statutes and compliance
• Familiarity with HR policies and practices
• Understanding of employment-related laws and regulations
• Advanced knowledge of accounts payable processes, software, and industry best practices
• Experience with federal reporting requirements and compliance

Supplemental and Selection Information
SELECTION PROCESS (tentative schedule):

1. A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of October 28, 2024.
2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials.
3. Our goal is to schedule virtual first round of interviews with candidates who successfully passed the SME evaluation as soon as possible.

About us:
At the Port of Portland, we use everything we have - our three airports, four marine terminals, five business parks, and all the resources, expertise, and experience behind them - to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone's life better. And we'll use our power and influence to pull down barriers, unlock new opportunities, ensure more people share in our region's success and include those who have been excluded in the past. With YOUR help - together with our partners, customers, and community - we'll help drive meaningful change!
Do you have questions about this job?
Contact us:
Safety: The Port promotes safety as a guiding principle and practice in accomplishing work by complying with safety and health policies and procedures and consistently seeking improvements that support operational excellence.
Diversity and Inclusion: At the Port, we don't just accept difference; we value and support it to create a culture of inclusiveness and fun. We are proud to be an Equal Opportunity Employer.
EEO/Affirmative Action Policy Statement: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination and affirmative action.
Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veterans preference for this job, please provide the qualifying documents as instructed during the application process.
Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.
ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 503-415-6690 or email
At the Port of Portland, we strive to offer a holistic and comprehensive benefits package for employees and their families. We care about your health by offering highly-subsidized healthcare plans that include alternative care. We look out for you and for family by paying for life and accidental death & dismemberment (AD&D) insurance, short-term and long-term disability coverage. We participate in the Oregon Public Employees Retirement System (PERS) retirement program. We provide access to additional coverage and benefits including pre-tax spending accounts, voluntary term life insurance, a deferred compensation plan, and critical illness and accident insurance policies.
We go above and beyond by offering an award-winning wellness program for all employees to engage in. Employees can tend to their physical and mental health, earn rewards, and create community. Our employee assistance program supports the Port's commitment to emotional and mental well-being by providing mental health services, discounts on local gyms, and pet insurance for companions.
Our commitment to work-life balance ensures you have time to spend with loved ones and do the things you enjoy. We offer generous vacation time that accrues with length of service, sick leave that never expires and can be used for dependent care, health maintenance and mental health, and 8 weeks of paid parental leave - all in addition to 10 paid holidays. As an added bonus - because we know employees use their time off differently - once a year we give employees the opportunity to convert sick leave to personal leave, and to convert vacation leave to either cash, a retirement plan contribution, or a contribution to a Health Savings Account.
Please note: Some benefits vary by job type/group, so please be sure to review your comprehensive benefit guide and/or collective bargaining agreement upon hire to confirm what is available to you.
01
How many years of experience do you have in accounts payables?

• Less than 5 years
• 5 to 7 years
• 7 years or more

Required Question