Location Sacramento
Full/Part Time Full Time
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Job Summary
This position description has been designed to indicate the general nature and level of work performed by employees with this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position.
Perioperative Services is a large division comprised of clinical departments supporting surgical and procedural areas. Departmental units include and are not limited to the Pavilion Operating Room, PreOp-PACU, Sterile Processing Unit, Same Day Surgery Center, Pre-Anesthesia Clinic (PAC), GI Lab/Endoscopy, Interventional Pulmonary, and Anesthesiology. The incumbent is responsible for analyzing and managing data in the areas of Payroll Timekeeping, Leaves/Return to Work Status, Attendance for the Division and Staff Scheduling (for the Operating Room).
This incumbent is a member of a team in Perioperative Services who works with the OR Staff Scheduler to assess OR Staffing needs, is responsible for Electronic Staffing System, staff scheduling support and provides excellent customer service to facilitate inquiries from Periop/Operating Room staff. Incorporates various data sources including timekeeping systems (UC Davis Health EcoTime), Leave Management System (LOA Leaves Module), data related to State and Federal requirements (FMLA/CFRA/ WC leaves) and modified duty. OR Staff Scheduling consists of maintaining/tracking on-call, holiday time, vacations and professional development leave in accordance with University and Union Collective Bargaining Agreements.
This incumbent is an experienced professional and performs duties and responsibilities with high accountability and minimal supervision. Serves as analysts for developing methods and ensures the appropriate methodology, design and participation in Performance, and Quality Improvement projects in the areas of Payroll and Leave Management.
Apply By October 31, 2024
Minimum Qualifications
- Demonstrated experience working with timekeeping and electronic staff scheduling systems.
- Knowledge and experience in all aspects of Payroll, FML/CFRA, other Leaves of Absence and Attendance.
- Experience and familiarity with the operations and staff scheduling of a large complex clinical department such as Manin Operating Room.
- Tact and sensitivity to deal with a wide array of confidential matters, exercising sound judgement. Proper judgement to protect, share, determine the appropriate release of sensitive/confidential personnel information.
Preferred Qualifications
- Bachelor's Degree
- Payroll work experience in a 24/7 healthcare organization preferred.
Key Responsibilities
- 45% - Time and Attendance Keeping
- 20% - Staff Scheduling for the Operating Room
- 15% - Employee Leave of Absence Coordination
- 15% - Data Management and Reporting
- 5% - Projects, Process Improvement and Other Duties
Department Overview
Perioperative Services is a large division comprised of departments including the Operating Rooms, Pre-Op and Post Anesthesia Care Unit (PACU) Departments, Pre-Anesthesia Clinic, Anesthesia, Sterile Processing Department, GI Lab and Interventional Pulmonary Procedural Department.
P osition Information
- Salary or Pay Range: $ 2,593 - $4,616
- Salary Frequency: Biweekly
- Salary Grade: 21
- UC Job Title: FINANCIAL SVC ANL 3
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100 %
- Shift Hours: 8 hours
- Location: 48X (4868XST)
- Union Representation: Non-Represented
- Benefits Eligible: Yes
- Hybrid/Remote/Onsite: On-site with possibility of hybrid and remote work based on operational and business needs
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:
* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Continuous 6 to 8+ Hours
- Lifting/Carrying 0-25 Lbs - Frequent 3 to 6 Hours
- Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Frequent 3 to 6 Hours
- Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Continuous 6 to 8+ Hours
Mental Demands
- Sustained attention and concentration - Continuous 6 to 8+ Hours
- Complex problem solving/reasoning - Continuous 6 to 8+ Hours
- Ability to organize & prioritize - Continuous 6 to 8+ Hours
- Communication skills - Continuous 6 to 8+ Hours
- Numerical skills - Continuous 6 to 8+ Hours
- Constant Interaction - Continuous 6 to 8+ Hours
- Customer/Patient Contact - Continuous 6 to 8+ Hours
- Multiple Concurrent Tasks - Continuous 6 to 8+ Hours
Special Requirements
- This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit:
For the University of California's Anti-Discrimination Policy, please visit:
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere #CA-CC #LI-CC1