Director of Accounts Payable and Payroll

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.

ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world.

ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:

• Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
• Cost-Share Dental and Vision Insurances
• Discounted Pet Insurance
• Retirement Contributions with Pre-Tax or Roth options into a 403(b).
• Retirement Match and Discretionary . ANTHC matches up to 5%, with a 3% discretionary contribution after one year of employment into a 401(a).
• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
• Twelve Paid Holidays
• Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment
• Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
• Flexible Spending Accounts for Healthcare and Dependent Care.
• Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
• On-Site Training Courses and Professional Development Opportunities.
• License and certification reimbursements and occupational insurance for medical staff.
• Gym Access to Alaska Pacific University includes a salt water pool, rock climbing, workout gym, and steep discounts for outdoor equipment rentals.
• Emergency Travel Assistance
• Education Assistance or Education leave eligibility
• Discount program for travel, gym memberships, amusement parks, and more.

or contact Recruitment directly at

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Summary:
The Director of Accounts Payable and Payroll is responsible for overseeing the accounts payable and payroll functions within the organization. Ensuring timely and accurate processing of invoices and payroll, maintaining regulatory compliance, and supporting strategic financial planning. Collaborates with the Chief Accounting Officer (CAO) and Human Resources team to implement policies, improve processes, and manage vendor, employee and provider relationships.

Responsibilities:

• Oversees the accounts payable team that are responsible for scanning invoices, utilizing technology to match invoices to purchase orders or receiving necessary approvals to release funding, verifying and processing invoices, managing key vendor relationships and issuing payments.
• Manages Accounts Payable aging to align with organizational direction.
• Manages payment options aiming to maximize rebates for the organization and more timely/cost effective methods of payment.
• Manages and maintains payment policies to ensure all payments are in compliance with organizational policies and procedures.
• Supports organizational travel processes, including patient travel.
• Manages employee reimbursement system and process ensuring compliance with spending policies and limits.
• Develops and implements effective vendor management process with key vendors to reconcile discrepancies, negotiate discounts, and settle open payment issues.
• Develops plans to improve efficiency and effectiveness of AP processes reducing resource utilization and improving quality of outcomes and services.
• Works in matrix environment partnering with supply chain and contracting to appropriate manage and maintain vendor relationships, performance, and accountability as well as effective payment and approval processes internally.
• Oversees the payroll team that are responsible for data entry, payroll preparation, and compliance with various state and federal payroll laws and regulations.
• Ensures that personnel or tax law changes are captured, that overtime or bonus payments are accurately distributed, and that timesheets are submitted and retained appropriately.
• Manages and maintains payroll and timekeeping system ensuring best practice technologies are utilized in managing large complex payroll.
• Manages out-of-state payroll, including payroll within 40+ states and compliance with local employment tax in collaboration with external advisors, as appropriate.
• Works in matrix environment partnering with human resources departments to appropriately manage and maintain accurate payroll reporting and processes for benefits, PTO, deductions and other employee programs.
• Develops and implement accounting policies and procedures in collaboration with the CAO.
• Prepares and reviews financial reports related to accounts payable and payroll.
• Designs and maintains internal controls related to accounts payable and payroll.
• Supports internal and external audits and implement audit recommendations.
• Ensures timely and accurate preparation, processing, and distribution of 1099s and W-2s in accordance with IRS deadlines and regulations.
• Provides leadership, direction, and guidance to assigned staff. Develops goals and priorities in conjunction with employees, and assigns tasks and projects. Develops staff skills and training plans. Counsels, trains, and coaches subordinate staff. Implements corrective actions and conducts performance evaluations.
• Identifies and leads process improvement initiatives to streamline accounts payable and payroll functions.
• Collaborates with other departments to ensure coordination and resolve cross-functional issues.
• Performs other duties as assigned.

Other information:

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of Alaska Tribal Health System, ANTHC, and Alaska Native culture(s) and politics.
• Knowledge of innovative and proactive management techniques.
• Skill in oral and written communication.
• Skill in managing multiple priorities and tasks concurrently and meeting deadlines.
• Skill in establishing and maintaining cooperative working relationships with others.
• Skill in operating a personal computer utilizing a variety of applications – especially Microsoft Excel and Access.
• Skill in operating computerized accounting systems.
• Skill in efficient and effective functioning of financial processes or procedures.
• Skill in providing effective leadership.
• Skill in accurately compiling accounting data.
• Skill in problem solving and looking analytically at topics.
• Skill in creativity and resourcefulness to effectively manage accounting functions.

MINIMUM EDUCATION QUALIFICATION

Bachelor’s degree in finance or related field. Progressively responsible professional work experience may be substituted on a year-for-year basis for college education.

MINIMUM EXPERIENCE QUALIFICATION

Non-supervisory – Seven (7) years progressively responsible accounting experience. An equivalent combination of relevant education and/or training may be substituted for experience.

To include supervisory – Five (5) years of employee supervision while in a financial leadership position.

MINIMUM CERTIFICATION QUALIFICATION

N/A

PREFERRED EDUCATION QUALIFICATION

Masters in Business Administration (MBA) is preferred.

PREFERRED EXPERIENCE QUALIFICATION

Experience with tribal non-profit organizations or similar environments.

PREFERRED CERTIFICATION QUALIFICATION

N/A

ADDITIONAL REQUIREMENTS

May be required to work outside the traditional work schedule. Ability to work outside traditional hours and respond to emergencies.

According to the needs of the organization, some incumbents in this job class may be required to obtain specific technical certifications and programming language skills.