Agency: Department of Public HealthTitle: Office Specialist (Upward Mobility Program)Office: Health ProtectionDivision: Environmental HealthPosting ID: 53-25-0032 / 41645Posted: 10/18/24 - 10/31/24Salary: Anticipated Starting Salary $4,246; Full Range $4,246 - $5,701/monthJob Type: SalariedCategory: Full TimeCounty: SangamonNumber of Vacancies: 1Plan/BU: RC028****A RESUME IS REQUIRED FOR THIS JOB POSTING****Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degreesearned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of yourapplication. Please note that the Department of Public Health must verify proof of higher education forany degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for theposition if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.Posting Identification Number:53-25-0032 / 41645Position OverviewThe Illinois Department of Public Health is seeking a highly motivated, organized and energetic individual to serve as an Office Specialist in the Office of Health Protection. Under general direction, explains rules, regulations and procedures regarding licensure processes and assists with problem solving and providing solutions to improve complex licensure processes. The position will also answer phones, maintain files, and perform general clerical functions. The ideal candidate for this position will have excellent organizational skills and strong communication skills.Benefits StatementAs a State of Illinois Employee, you will receive a robust benefit package that includes the following:Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)Competitive Group Insurance benefits including health, life, dental and vision plans.Pension plan through the State Employees Retirement SystemDeferred Compensation Program – voluntary supplemental retirement planOptional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)10-25 days of paid vacation time annually (10 days for first year of state employment)12 paid sick days annually which carryover year to year3 paid personal business days per calendar year (pro-rated dependent on start date)13-14 paid holidays per year12 weeks of paid parental leaveEmployee Assistance Program and/or mental health resourcesThese are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: FunctionsUnder general direction, performs complex clerical and technical support functions for Office of Health Protection licensure programs. Exercises initiative and judgment in the performance of duties. Evaluates documents for licenses or registrations to determine approval for requirements according to rules and regulations, statutes and program policy and procedures. Monitors licensure processes and activities and assists with resolving technical program issues. Prepares letters, correspondence, emails, or legal documents.Supports Division license programsPrepares letters, correspondence, emails, or legal documents.Develops complex and multi-program (database, spreadsheet, and word processing) record reports for responses to Freedom of information requests, legal fines, daily fees, and monthly performance results.Serves as supplemental support lo the Division's main reception desk (including opening Division's mail, answering, and routing calls from the general public to the appropriate program or sections).Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.Minimum QualificationsRequires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college and one (1) year of office experience or completion of high school and three (3) years of office experience or three (3) years of independent business experience.Requires ability to type accurately at 30 words per minute.About the AgencyThe Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.Work Hours: Monday - Friday 8:30am-5:00pmWork Location: 525 W Jefferson St, Springfield, Illinois, 62702-5056Email: Group: Office & Administrative SupportRevolving Door:Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to thisposition. As a result, the employee should be aware that if offered non-State employment duringState employment or within one year immediately after ending State employment, the employee shall,prior to accepting any such non-State employment offer, notify the Office of the ExecutiveInspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.ns2cloud.com