Accounting Clerk/Officer

91-971 Farrington Hwy, Kapolei, HI 96707, USA Req #88

Sunday, October 20, 2024

Under the general direction of the Executive Director, the Accounting Clerk/Officer maintains the financial bookkeeping of the organization. The responsibilities of the Accounting Clerk/Officer include: analyzing all financial activities, ensuring compliance with accounting and legal requirements, preparing budgets, coordinating with the Human Resources department in verifying and balancing the accounting section of payroll and benefits function, and maintaining and performing Japanese accounting functions through communication with Tokai Educational System (TES) headquarters office.

Essential functions:

• Maintain, provide input, and review the Accounting Systems of HTIC, including a General Ledger system, a financial statement system, and a budget system.
• Maintain, provide input, and review the Financial System of HTIC, ensuring conformity with Generally Accepted Accounting Principles (GAAP) and Federal and State requirements.
• Maintain and provide input on all budget information, including monthly and annual budgets and documentation supporting such budgets and any variance explanations.
• Provide timely financial information, including various requests for financial information to determine outcomes and transferring information to our TES headquarters.
• Outsource Accounts Receivable Management and Collection Operations.
• All other assignments as required to maintain an efficient and effective office environment.
• Maintain existing accounting systems, ensuring effective and efficient work programs, necessary internal controls, timely and accurate processing and closing that meets the organization's requirements, timely reconciliation of all accounting subsystems, and proper accounting documents.
• Ensure all accounting systems comply with GAAP, provide timely reports to Federal and State agencies, and seek advice from accounting firms as needed to ensure completion of monthly processing.
• Create, explain, and maintain all budget requirements, with detailed budgets at a minimum by monthly, quarterly, and annually. Maintain budget updates as requested; provide actual/budget variance reports.
• Lead participation for annual audit, providing timely financial information and transmitting it to TES headquarters as needed.
• Promote cashless transactions and simultaneously digitize accounting operations.

Schedule:

Monday - Friday; 8:30 AM - 5:00 PM (includes half-hour unpaid lunch break & start & end times may vary, as needed)

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Minimum Qualifications:

• Bachelor's degree in Accounting or a related field with a minimum of three years' experience in accounting or finance.
• Working knowledge and use of QuickBooks (accounting software program).
• Working knowledge of bookkeeping procedures or GAAP.
• Working knowledge of federal and state taxation systems and application of regulations.
• Working knowledge of budgeting.
• General knowledge of financial audits.
• Intermediate level of Japanese/English skills in reading, writing, and speaking.
• Ability to generate fiscal reports for management.
• Strong communication and problem-solving skills; self-motivated, independent worker who is detail-oriented and accurate with numbers.
• Competent in required job skills and knowledge, with the ability to learn and apply new skills, keep abreast of current developments, and understand how the job relates to others.
• Demonstrates required technology skills and adapts to new technologies. This role routinely uses standard office equipment (computers, telephone, photocopier, and fax machine).
• Identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, develops alternate solutions, and uses reason even when dealing with emotional topics.
• Expresses ideas and thoughts verbally; exhibits good listening and comprehension; speaks clearly and persuasively in various situations; listens and seeks clarification; responds well to questions; keeps others adequately informed; selects and uses appropriate communication methods; expresses ideas and thoughts in written form; varies writing style to meet needs.
• Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflict.
• Encourages open communication; maintains objectivity; keeps emotions under control.
• Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
• Follows policies and procedures; completes administrative tasks correctly and on time; supports the organization's goals and values.
• Is consistently at work and on time; ensures work responsibilities are covered when absent.
• Follows instructions, responds to management direction, takes responsibility for own actions, keeps commitments, and completes tasks on time.
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions, uses equipment and materials properly.

HTIC is an Equal Employment Opportunity Employer.