Basic Functions:
The Accounts Payable Specialist & Job Costing Accountant is responsible for the day to day business requirements for the Accounts Payable & Job Costing functions.
Basic Requirements:
High School Diploma or equivalent
Experience working with large data sets
Excellent administrative and process skills
Advanced Excel knowledge and ability to create and review complex spreadsheets
Working knowledge of payroll processing; experience with QuickBooks payroll software highly desired
Intermediate level working knowledge with Microsoft Word
Able to work to meet weekly payroll deadlines independently with changing priorities
Pays close attention to detail with excellent proofreading skills
Key Skills
Highly Organized
Ability to multi-task and prioritize
High level Communicator
Evaluated On:
Quality of overall finished product
Performance versus annual and quarterly goals
Development and support of accounting departments
Actual Skill Development versus Annual Skill Development Goals
Overall Duties Include:
Recording Credit card receipts in QuickBooks via Expensify
Recording all bills in QuickBooks and RMS as an Accounts Payable Function
Maintaining new and existing Vendor Compliance
Responsible for all functions of Job Closings
Processing and recording Purchase Orders
Completing vendor waivers
High Detail Job Accountabilities:
Meet with Supervisor no less than weekly for Goal Setting and Review
Visit field staff and job sites
Attend and actively participate in leadership development trainings such as but not limited to selling, situational leadership, priority management, facilitation, conflict resolution and interviewing
Participates in marketing and business development as the need arises
Participates in the collection process of payment from customers
Complete special assignments as requested by Supervisor
Participates in emergency services when an “All hands on deck” scenario arises
Participate in on-going problem solving and practicing continuous improvement of the department and company as a whole
Participate in Paul Davis social events, Goal Setting and Review, All Team Meetings and as many other opportunities as possible to engage with the rest of the team
This is a full-time, salaried position with typical hours from 8 am to 5 pm
Hours required will vary with the needs of the business
Compensation is evaluated on a yearly basis effective from the start date of employment of each calendar year. An annual reward planner (ARP) is completed at that time.
Promotions and advancement within the position bring progressively greater challenge, learning, responsibility, and compensation.