Accounts Payable Clerk

Accounts Payable Clerk
Provident is seeking an experienced A/P Clerk with a keen eye for detail, and a strong understanding of the full-cycle A/P process to join our growing team.
This is an excellent opportunity to join an established and growing company where you can contribute to our success and growth while developing your skills in a supportive environment. We value talent and offer a platform for your professional development.
Key Responsibilities :
As the Accounts Payable Clerk, you will play a critical role in managing and optimizing the accounts payable processes. Reporting to the Corporate Controller, you will oversee the day-to-day operations of the AP function, ensuring accuracy, efficiency, and compliance with company policies and procedures.

• The AP Clerk will assist with ensuring that the company's financial accounts are properly managed, the financial transactions are accurately recorded, and the company remains compliant with all applicable accounting policies and procedures.
• In this role, you will handle high-volume invoice processing, vendor communications, and various AP tasks to ensure our financial operations run smoothly.
• Manage the full cycle of accounts payable operations, including invoice processing, payment approvals, and vendor management.
• Maintain vendor relationships and communicate effectively with vendors regarding payment inquiries and discrepancies.
• Research and respond to inquiries (internal and external) regarding invoice/check status, as well as inquiries that require additional explanation or copies of supporting documentation.
• Process invoices for Properties which includes: verifying invoices, GL coding, obtaining appropriate approvals, and entering in the accounting system (Yardi Voyager).
• Processing vendor payments.
• Matching checks with invoices for mailing and filing all backup as appropriate.
• Process intercompany invoices.
• Upload positive pay files to the bank daily
• Analyze and resolve problems related to the payment process.
• Maintain the filing system of all processed documents in an organized manner.
• Bank Reconciliations in Yardi and QB - approximately 215 to be completed by mid-month.
• Review of Yardi report for vendor 1099 designation to ensure all vendors are accurately coded for 1099 issuance each January.
• Maintain online collection of vendor W-9s and request W-9s from vendors as needed.
• Assist with remote deposit check scanning for Plains Capital Bank and Farmers Bank, as well as other bank deposits as needed.

Qualifications:

• 2-3 years of experience in a full cycle Accounts Payable role, preferably in a similar industry (architecture, engineering, construction, development, and/or real estate).
• Understanding of accounting for coding purposes; capital vs expense, balance sheet vs P&L, and account reconciliations.
• Experience in the operation and functioning of all programs used by the organization, Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Excellent verbal and written communication, planning and organizational skills
• Conscientious about timeliness of assignments and quality of work product
• Multi-tasking and prioritization
• Flexible team player
• Ability to work independently with little supervision.
• Yardi Voyager 7s experience a plus but not required.

Company Description:
Since its inception in 1991, Provident has developed over $5.5 Billion of real estate projects. We are disciplined and focused on executing deals that offer the best strategy for Provident and our investor partners. With over three decades of experience with opportunistic land development and vertical development in various key U.S. markets, our company thrives on an entrepreneurial spirit and an excellent track record of success.
Over the past 30+ years, Provident has executed a diversified real estate investment and development platform. Currently, the $2.9 billion portfolio includes product types such as multi-family, industrial, master-planned communities, hospitality, and data centers across the United States.
Under the leadership of Leon Backes and Jay Hawes, Provident is a respected, well-capitalized investment firm, that has thrived through three decades and multiple market cycles with foresight, depth of experience, and a unique ability to adapt to shifting demands, market trends, and challenging economic cycles. Provident is in constant pursuit of flexibility, innovation, and professionalism in its operations and investments. By maintaining a streamlined decision-making process, Provident is able to capitalize on fast-moving opportunities and rapidly adjust to dynamic market forces.