Associate Superintendent, Human Resources and Employee Relations

Position Type:
Administration/Central Office Administrator
Date Posted:
10/28/2024
Location:
District Administration Center SUMMARY: Responsible for the organization, direction and administration of all human resources and labor relations activities of the District including workforce planning, talent acquisition, talent management, organizational development, training, evaluation, compensation and labor and employee relations. The Director is also responsible for monitoring and assuring that the District is in compliance with all regulations and standards governing human resources operations, programs and activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
Legal Issues:

• Monitors personnel policies, procedures and record keeping and recommends updates and interpretation of policies and procedures as needed.
• Prepares legal research reports required by the District, Federal, State, and outside agencies.
• Monitors outside service for providing substitute/personnel coverage.
• Preserve and promote confidentiality of Human Resources Department information.
• Maintain appropriate personnel and other necessary files for all employees in accordance with all applicable federal, state and local regulations.
• Supervises and evaluates staff of the Human Resources Department Promotes equal opportunity employment.
• Ensures District compliance with all applicable laws, regulations and standard practices.
• Oversee Tenure Process and Mentoring Process of the District.
• Monitor and advise the Board, Superintendent, and staff on matters of a legal nature related to Human Resources Department activities and employee relations.
• Monitors and works with District Attorney(s) on legal issues.
• Monitors legal claims, including EEOC complaints for the District
• Serves as District Freedom of Information Act (FOIA) Coordinator.

Recruitment/Evaluations/Staffing:

• Recruits, screens, conducts pre-employment testing and recommends employment of applicants for instructional, administrative and support staff.
• Coordinates employee performance evaluation programs in compliance with all laws and policies, including the Revised School Code.
• Market the school district as a prospective employer
• Monitors certifications of instruction and administrative staff in accordance with Revised School Code.
• Act as the liaison between prospective employees and supervisors within the district who have positions to fill.
• Establish, participate and facilitate interviewing committees for hiring District employees.
• Offer position and process new hire paperwork and orientations to onboard instructional, administrative, and support staff.
• Facilitates hiring process with interview team.
• Develop/implement procedures for internal promotions, transfers, and placements of staff.
• Conduct job analysis/salary studies.
• Authorizing salaries and/or wages and prepares and monitors salary accounts.
• Conducts and participates in periodic salary and benefit surveys and reviews and recommends adjustments to employee compensation
• Develops forecasting for staffing needs and monitor student enrollment projections for staffing purposes.
• Develop guidelines and procedures for staff evaluation.

Negotiations/ Employee Relations

• Administers provisions of collective bargaining agreements and/or district procedures dealing with staffing, transfers, discipline, leaves, resignations, retirement, benefits, vacations, absences, and supplemental pay.
• Conducts negotiations of all recognized employee groups.
• Supports equitable settlement of contracts through effective negotiation processes; minimize labor relations problems through grievance hearings and other procedures.
• Provide notification about contracts and salaries to employees
• Interpret contract management and application of contract terms.
• Represents the district at arbitration and other employment related hearings.
• Implement and supervise corrective discipline procedures.
• Administers the district's grievance procedure.
• Advise supervisors about matters involving discipline, job performance, employee duties and assignments.
• Assumes primary responsibility for on-going communication and interaction with Union Representatives

Other

• Develop and revise job descriptions as needed.
• Administers employee leaves of absence as outlined in collective bargaining agreements and state and federal leave programs.
• Complete federal/state/local reports pertaining to personnel.
• Provide data as requested by superintendent and school board.
• Develop/implement an employee recognition/awards program.
• Administer tuition assistance programs.
• Develop the personnel-related components of the budget.
• Assist the Finance Department with benefits administration, including insurance plans, with unemployment compensation claims, worker's compensation, and including requests for proposals and plan design.
• Maintains a network of peer contacts through professional organizations
• Ensures that the Human Resources Department is committed to customer service and is responsive to all employee questions and responds in a timely and professional manner.
• Contributes to creative problem solving strategies and suggests/implements process and efficiency improvements.

SUPERVISORY RESPONSIBILITIES:
Supervises employees in the Human Resources and Employee Relations Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Assists with interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees, addressing complaints and resolving problems.
QUALIFICATION REQUIREMENTS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:

• Master's degree in human resources, labor relations, or public administration or school administration with emphasis on human resources
• Previous experience in the human resources field with extensive experience in contract negotiation/administration
• Leadership experience with small and large groups
• Excellent written and oral communication skills.
• Knowledge of Public Employment (PERA), the Michigan Employment Relations Commission (MERC), the Americans with Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), the Affordable Care Act (ACA), Fair Labor Standards Act (FLSA), PA 54 or 2011, PA 152 of 2011, PA 300 of 2012, Worker's Compensation, unemployment compensation, and other applicable employment and school laws required.
• Minimum of three to five years of experience in a medium to large school district in the human resources field.

LANGUAGE SKILLS:
Ability to read, analyze, and interpret professional journals, technical procedure, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, employees, and the general public.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
OTHER SKILLS AND ABILITIES:
Ability to apply knowledge of current research and theory in specific field. Ability to establish and maintain effective working relationships with students, staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Must possess excellent listening skills. Must possess excellent organizational and multi-tasking skills. Ability to work with both labor and management effectively. Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and depth perception. Some driving is required both in and out of District; and therefore transportation is necessary. Frequent writing is required. Some extended hours and multiple demands from several people are frequently required of the employee.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.