Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 12547
Full/Part Time: Full Time
Org Marketing Statement
The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine.
In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and the UT Health Science Center at San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.
Posting End Date : Applications will be accepted through 11:59 PM CDT on 10/07/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.
Salary Range : Commensurate with education, experience, and qualifications.
Hours : up to 40 hours per week, exempt.
Required Application Materials :
- Resume is required.
- Cover letter is preferred.
- Names and contact information for three (3) professional references.
Essential Functions
Job Summary
The Driver and Travel Coordinator will provide high-level support to the Office of the President coordinating travel arrangements, transporting the President and other University officials and guests, and providing general office support.
Core Responsibilities
- Transport the President and other special guests of the University to meetings and events. Oversee and coordinate the regular cleaning and servicing of the company-issued vehicle.
- Create and maintain travel profiles and preferences, and administer accounts and information. Research, coordinate, and book transportation, accommodations, meeting venues, catering reservations, and other travel-related activities. Utilize internal accounting and IT request systems and manage record retention for travel, commercial, and transactional materials as necessary.
- Responsible for arranging lunches for the President and invited guests. Provide assistance to executive-level staff, as needed, including office pick-up duties, and delivery of parcels and documents for the Office of the President using a university-issued vehicle.
- Run errands for the Office of the President as needed. Provide backup for various administrative tasks. The position will be a OneCard holder and complete driver training.
- Performs other duties as assigned.
Required Qualifications
- High school graduate or equivalent.
- Valid Texas class "C" operator's driver's license and must have an excellent driving record and provide a current three-year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.
- Relevant education and experience may be substituted as appropriate.
- A disposition consistent with working in an environment with a high degree of confidentiality.
- Demonstrate safe driving practices.
- Ability to follow verbal directions, read maps, and follow GPS.
- Demonstrated strength in oral communication, professional demeanor, reliability, attention to detail, and confidentiality.
- Strong knowledge of motor vehicle maintenance needs.
- Reliable and punctual with dedicated professionalism to the job, focusing on customer service.
- Excellent time management skills, highly organized, and able to follow a schedule with the flexibility and adaptability to adjust due to changing schedules or routines.
- Ability to perform and communicate in a highly professional manner.
Preferred Qualifications
- Bachelor's degree from an accredited institution.
- Prior UT System, UTSA, or university experience.
- Prior experience working with a university's president's office.
- Prior experience working for an executive or in an executive office.
- Prior experience working with high-profile VIPs.
- Knowledge of and ability to coach staff on UT policies and procedures, including accounting practices.
- Proven ability to quickly learn new software. Knowledge of PeopleSoft, eForms, and SAP Concur.
Additional Information
- UTSA is a tobacco free campus.
- This is a security sensitive position. Employment is contingent upon a successful background check.
- Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
- Valid driver's license and Motor Vehicle Record (MVR) as applicable.
Working Conditions
- May work around standard office conditions.
- Exposure to outside weather conditions.
- Ability to travel to and from meetings, training sessions, or other business-related events.
- Frequent evening and weekend hours are required.
- Ability to provide transportation services on weekends, evenings, and holidays as needed.
- This position is not eligible for remote work.
Physical Demands:
- Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
- Use of manual dexterity.
- Exerts up to 30 lbs. of force occasionally.
This position will be primarily located on campus . Travel and parking expenses are the employee's responsibility.
Equal Employment Opportunity
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.