Administrative Support (Fiscal Specialist), Pos and

Salary: See Position Description
Location : Honolulu, HI
Job Type: Full-Time Permanent
Job Number: 2024-02173
Department: Honolulu Community College
Division: Administrative Services
Opening Date: 09/25/2024
Closing Date: 11/6/2024 11:59 PM Hawaii
Position Number:: 0078304 and 0080858
Description
Title: Administrative Support (Fiscal Specialist), Pos #78304 and 80858
Hiring Unit: HONOLULU CC, ADMIN DIRS OFC, BUSINESS OFFICE
Location: Honolulu Community College
Date Posted: September 25, 2024
Closing Date: November 6, 2024 (closing date extended)
Band: A
Salary :
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Other Conditions: Two positions available. General funds to begin approximately December 1, 2024, pending position clearance, availability of funds, satisfactory performance and program needs.
Duties and Responsibilities
Note: * Denotes essential functions
General Summary: This position applies professional financial accountability and documentation of procurement and acquisition records to ensure compliance with procurement, UH policies, rules and regulations. Assists with interpreting rules, regulations, policies and procedures, and/or contract compliance. Reviews the availability of funds for expenditures through purchase orders and pcard.

• *Reviews, audits and processes purchasing documents including requisitions and purchase orders to ensure compliance with statutes, State & UH/RCUH procurement policies and procedures, terms and conditions of external funding agencies and University principles. Reviews appropriateness and availability of funding and ensure the expenditure of funds is from proper funding sources and object codes. Reviews and audits documents for completion, and enclosure of the proper attachments for the Fiscal Administrators' review and signature. Reviews and monitors procurement of equipment and supplies, including preparation of specifications and securing appropriate bids from vendors for Fiscal Administrator
• *Assists in administering the College's purchasing card system, including review of purchase card logs, reconciling on-line ledgers, adjusting changes in object codes, confirming monthly central report for accuracy & resolve discrepancy as required. Review and monitors purchasing card usage and ensures proper documentation is attached to statements. Monitor timely receipt of all monthly pcard holders statements and documents.
• *Reviews and processes disbursement vouchers and payment requests to ensure compliance with applicable laws, policies, procedures, rules and regulations prior to submitting it to the Central services disbursing office.
• *Work directly with vendors, contractors, other departments and State offices verbally and or in writing to respond to inquiries, obtain pertinent documents, resolve procurement problems and for the distribution of Purchase orders. Research and respond to central services questions regarding procurement documents.
• Assists with compiling and consolidating annual fiscal year-end reports for submittal to central offices. Maintaining campus inventory records, assuring proper identification and disposition of all equipment
• Assumes duties of other personnel in the Business Office during their absence, train student assistants and maintain a comprehensive filing system for all procurement and fiscal documents. Perform other duties as directed by the Assistant Fiscal Manager and Fiscal Manager
• Other duties as assigned

Minimum Qualifications:

• Possession of a baccalaureate degree in Business Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for accounting and/or fiscal administration; or equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of accounting and/or fiscal administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting and/or fiscal administration.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of accounting and/or fiscal administration.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
• Ability to work outside normally scheduled work hours including day, night, weekend and/or holiday hours as directed.

Desirable Qualifications:

• Ability to plan and supervise the work of subordinate personnel.
• Knowledge of computer technology: spreadsheet, database management, word processing, internet and desktop publishing.
• Ability to prepare and maintain comprehensive computerized fiscal records.

To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents:
1) Graduate and undergraduate transcript(s) from a regionally accredited institution of higher education showing degree and coursework to date appropriate to the position . Copies of transcripts must be attached to your application to receive credit for degree(s). Original official transcripts will be required at the time of hire. Academic record/grade summaries and diplomas will NOT be accepted. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc. verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant;
2) Cover letter explaining how you meet the minimum and desirable qualifications of the position;
3) Resume ; and
4) Names and contact information (including e-mail address) of at least 3 professional references.
Letters of recommendation are optional. Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable. Applications lacking copies of official transcripts will be reviewed based on work experience equivalency to meet MQs. Minimum qualifications must be met by the closing date. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries:
Honolulu Community College
Human Resources Office
808-845-9144
EEO/AA, Clery Act, ADA
The University of Hawai'i is an and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
The University of Hawai'i does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, please refer to the following link:
Honolulu Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities: For more information or inquiries regarding these policies, contact Derek Inafuku, Section 504/ADA Coordinator, Honolulu CC, Bldg. 6, Rm. 131-F, Honolulu, HI 96817, (808) 845-9123, ; David Uranaka-Yamashiro, Title IX Coordinator, Honolulu CC, Bldg. 7, Rm. 324, Honolulu, HI 96817, (808) 845-9174,