Budget Manager (533374)

Budget Manager

ABOUT FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking a Budget Manager to join our team of professionals.

Duties include:

• Oversees and prepares the distribution of monthly sponsored projects, E&G departmental, PhD Program, and FIU Foundation reconciliation expense reports and budget vs actuals for approval.
• Prepares monthly project reconciliation for expenditures in line with sponsor regulations for approval.
• Manages budgetary exceptions and provides resolutions in a timely manner.
• Calculates effort based on National Institutes of Health (NIH) salary cap and mandatory cost share on grants. Submits allocation changes for faculty & staff. Liaises with other colleges and departments to ensure proper allocation of individuals. Prepares payroll and non-payroll transfers to ensure accuracy of committed effort per project guidelines and salary cap restrictions.
• Prepares financial reports and participates in meetings to update the PIs, Office of Research and Economic Development (ORED), Department Chairs and the college on budget status on a monthly basis of all E&G and grant activities. Provides updates on sponsor terms, regulations, approved budgets, and reporting requirements once a grant has been awarded.
• Collaborates with the Chief Administrative Officer on E&G budget preparation and sponsored research projections and supporting documentation for budget planning purposes.
• Manages the reconciliation of HWCOM personnel allocations for the annual budget submission across all funding sources in Adaptive to PantherSoft. Also analyzes across research, instructional, clinical and admin effort.
• Prepares reports and works closely with HWCOM Finance in the development of financial projections of all grant and basic science research related activities.
• Maintains records of all grant documents for HWCOM for regulatory and auditing purposes. Analyzes and submits data for audit and other key reports in collaboration with General Counsel's Office.
• Analyzes and prepares data with HWCOM Finance for submission requests to external agencies such as Institute reports, Liaison Committee on Medical Education (LCME) and Association of American Medical Colleges (AAMC).
• Serves as the Procard Approver for departmental transactions. Tracks purchases, travel, and catering requests for basic science research departments and from sponsored projects. Procures commodities and services in accordance with State law and University rules, regulations and policies for all basic science departments, Research Administration team, and PhD Program. Assures compliance and adherence to University credit card policies and procedures. Reconciles and approves monthly credit card statement and reconciliations for assigned areas.
• Reconciles project awards by preparing and maintaining logs to track outstanding invoices. Tracks project expenses for principal investigators (PIs) to ensure outstanding invoices are paid prior to project close out.
• Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures.

MINIMUM QUALIFICATIONS

Bachelor's degree in related discipline and four (4) years of experience in associated discipline or Master's degree and two (2) years of experience in related field.

TO APPLY

To apply, please visit us on-line at , click on “Prospective Employees” or “Current Employees” and search for job opening ID 533374.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.