Deputy Finance Director

JOB SUMMARY: The Deputy Finance Director for the City of Jenks assists in the planning, organization and management of the Finance Department. This position provides administrative management, direction and oversight for the finance, budget, purchasing, and accounting functions of the Finance Department. This position fosters cooperative working relationships and teamwork among City offices and departments, intergovernmental and regulatory agencies, and various public and private groups. Additionally, this position provides highly responsible and complex professional assistance to the Finance Director and the City Manager in areas of expertise; and performs related work as required. This is a full-time position working Monday through Friday, 8:00am to 5:00pm. The duties will be performed at City Hall. This position reports to the Finance Director.

MAJOR RESPONSIBILITIES/ACTIVITIES:

1. Ensuring that the City’s financial and business operations comply with City and State legal requirements.
2. Overseeing financial policies and procedures for the City.
3. Providing oversight, development and management of all fund revenues and expenditures specific to the Jenks Aquarium, the Jenks Aquarium Authority and/or the Oklahoma Aquarium Foundation.
4. Keeping the Finance Director informed of the status of revenues on a timely basis.
5. Sharing, developing, recommending and presenting department fiscal policies.
6. Overseeing the development and implementation of financials and other documents necessary for the day-to-day operation of the City.
7. Serving as a first-line supervisor for exempt and non-exempt employees.
8. Prepares operating budgets for departments by basing budget on actual performance, previous budget figures, estimated revenue, expense reports and other factors.
9. Monitors and tracks operating budgets for monthly financial reporting; develops current year estimate on department expenditures.
10. Maintains records of expenses, inventories and budget balances.
11. Maintains records of actual operating figures for comparison with estimated budget.
12. Ensures information in the financial database is correct by ensuring that the amounts on the budget pages match those in the databases.
13. Assisting the Finance Director in the development of the annual budget.
14. Assisting the Finance Director in the development of the annual audit.
15. Assisting the Finance Director in maintaining compliance with all bond activities.
16. Assisting the Finance Director in the preparation and submittal of appropriation requests to the City Manager, City Council and/or County Excise Board.
17. Assisting the Finance Director in the maintenance of public records in an acceptable and orderly file system; serve as a designated records custodian.
18. Assisting the Finance Director in the preparation of monthly financial reports of the City and related entities for the City Manager.
19. Assisting the Finance Director in the continuing development of computerized information and record management systems.
20. Performance of general ledger functions, including, but not limited to, accounts payable, accounts receivable, cashier activities, utility billing and payroll.

ADDITIONAL RESPONSIBILITIES/ACTIVITIES:

1. Knowledge of relevant city, state and federal laws, regulations and policies.
2. Knowledge of the development and administration of municipal budgets.
3. Knowledge of accounting and financial analysis principles.
4. Knowledge of local, state and federal accounting principles and auditing standards.
5. Knowledge of modern office practices and procedures.
6. Provide understanding and oversight of fiscal systems and controls.
7. Routinely work within a large or complex financial and budgeting system.
8. Perform duties in complex and stressful situations with calmness and tact.
9. Contribute positively to a diverse and equitable work environment.
10. Develop collaborative, productive, and respectful relationships with internal and external partners.
11. Assist in the management of a multimillion-dollar budget with multiple funding sources.
12. Interpret complex financial data and provide concise management reports on a variety of topics.
13. Maintain awareness of current information related to work responsibilities.
14. Recommend improvements in area of responsibility to the Finance Director.
15. Ability to work non-standard days/hours.
16. Ability to travel on a limited, as-needed, basis – including occasional overnight travel.
17. Demonstrate professionalism at all times.
18. Perform other related duties as requested.

MINIMUM AND PREFERRED REQUIREMENTS:

1. A minimum of a Bachelors’ degree in accounting, finance, or a similar specialization is required.
2. A master’s degree in accounting, finance, or a similar specialization is preferred.
3. Minimum of six (6) years of professional accounting experience is required.
4. Municipal/Government accounting experience is required.
5. Proficient skill level using computers and Excel spreadsheets.
6. A demonstrated record of progressively responsible supervision of financial staff is required.
7. The ability to manage multiple projects in a dynamic environment with emphasis on consensus-building and experience with process improvement is preferred.
8. Exceptional organizational, communication and interpersonal skills are also a prerequisite.

WORKING ENVIRONMENT

The duties of the Deputy Finance Director will be generally performed in a standard office setting with some travel from site to site. Work environment is both formal and informal, team oriented, having variable tasks, pace, and pressure.

Physical: Primary functions require sufficient physical ability to work in an office setting and operate office equipment. Continuous sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment; pinch grasp to manipulate writing utensils. Frequent side-to-side turning of neck, walking, standing, bending, stooping, pushing/pulling, and twisting at waist. Occasional squatting, kneeling, and reaching above and at shoulder height; moderate grasp to manipulate reference books and manuals. Occasional lifting of up to 15 pounds.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate office equipment.

Hearing: Hear in the normal audio range with or without correction.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Jenks, OK 74037 (Required)

Work Location: In person