Administrative Specialist

Salary : $48,000.00 - $50,000.00 Annually
Location : Wheaton, IL
Job Type: Full-time
Job Number: 24-00119
Department: Division of Transportation
Opening Date: 10/29/2024
Closing Date: 11/5/2024 11:59 PM Central
Hours: Monday - Friday, 8:00 a.m. - 4:30 p.m.
POSITION SUMMARY
We are pleased to offer the opportunity to work as an Administrative Specialist within the DuPage County Division of Transportation.
DuPage County is and Equal Opportunity Employer
RESPONSIBILITIES
Responsibilities include:

• Assists and answers inquiries from clients or customers, the public and other contacts
• Assists customers and clients with completing forms and filing paperwork with the department
• Assists customers with submitting applications through the County's online permit application system
• Screens telephone calls, emails, and visitors to determine the nature of requests or problems
• Processes transactions
• Issues licenses or permits and provides services related to a division or area of expertise
• Provides secretarial services to a board or committee, including preparing the agenda and minutes
• Completes assigned projects and activities independently
• Collects, compiles, photocopies, assembles and distributes materials for meetings, and/or other informational packets using identified sources
• Prepares reports, charts and tables by gathering, compiling and typing data following established procedures or format
• Prepares letters, memos, or other correspondence
• Transcribes dictation, often of a technical and/or confidential nature
• Maintains logs and files related to budgets, accounts payable, purchasing and/or payroll
• Oversees ordering of inventory of office supplies and equipment
• Locates and attaches appropriate file/documents to correspondence to be answered by supervisor or other staff
• Answers complex inquiries regarding policies or procedures by providing information requiring interpretations and familiarity with divisional policy and operations
• Files documents alphabetically, numerically, or by other prescribed methods

REQUIREMENTS INCLUDE
Requirements include the following experience or equivalent combination of training and experience:

• Completion of a High School Diploma or General Equivalency Diploma equivalent
• Four years of administrative support experience which includes an environment exposed to public contact

A passing score on a basic Excel and Word test is required.
A pre-employment background check is required.
Physical Requirements and Work Environment
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work will occur in an office and is not substantially exposed to adverse environmental conditions.
DuPage County offers a complete benefit package to full-time employees including medical insurance, dental insurance, vision, flexible spending accounts, life insurance, pension, holidays, vacation, sick leave, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. Limited benefits are also offered for eligible part-time positions.
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01
Select the response below that represents your highest completed level of education.

• Master's Degree from an Accredited Institution
• Bachelor's Degree from an Accredited Institution
• Associate's Degree from an Accredited Institution
• Some college level courses complete but no degree awarded from an Accredited Institution
• High School Diploma or GED
• None of the above

02
Select the response below that represents the number of years you possess relevant to administrative support experience which includes an environment exposed to public contact

• 5+ years of relevant experience
• 4 years of relevant experience
• 3 years of relevant experience
• 2years of relevant experience
• 1 year of relevant experience
• Less than 1 year or No experience

03
Are you able to perform the following, with or without an accommodation?Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

• Yes
• No

Required Question