MANAGEMENT ANALYST VI - DOWNTOWN, OAHU

Salary: See Position Description
Location : Island of Oahu
Job Type: Various
Job Number: 24-0342
Department: Various
Opening Date: 07/13/2024
Closing Date: Continuous
Recruitment Information
Recruitment Number 24-0342 - The immediate vacancy is with the Department of Accounting and General Services .
Salary - $6,399 to $7,787 per month (SR-26, Step D to I)
Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.
This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.
Duties Summary
Serves as an analyst in the central management services program, with assignments that regularly include the most complex and difficult cross-departmental concerns and problems; or serves as a departmental management analyst in a large department with substantial management evaluation and development concerns, who is responsible for serving as the chief departmental analyst in advising the director and other top-level administrators.
Level VI: Plans, directs and coordinates a management analysis project relative to a major reorganization or equivalent survey or study in the State government; assists in developing program activities; prepares project justifications; implements studies; evaluates final work products to determine conformance with stated objectives, policies and procedures; and performs other related duties as assigned.
Minimum Qualification Requirements
To qualify, you must meet all of the following requirements:
LEGAL AUTHORIZATION TO WORK REQUIREMENT:
The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
Basic Education : A bachelor's degree from an accredited four (4) year college or university.
General Experience: Six (6) months of professional work involving the analysis and evaluation of managerial policies, systems, methods and practices in the development and/or improvement of same.
Specialized Experience: Three (3) years of professional management analysis experience; viz., experience in conducting organizational analyses, work measurement/methods studies, management information systems design and evaluation, and management surveys in order to identify problem areas and develop recommendations for improving the economy, efficiency and effectiveness of a given operation through the proper application of sound methods, principles and practices of management.
At least one (1) year of the required Specialized Experience must have been at a level comparable to the Management Analyst IV level in the Hawaii State government; viz., experience that indicates that the applicant has acquired and successfully applied practical and theoretical knowledge of a wide variety of managerial functions, practices and techniques in the solution of more difficult management problems.
Supervisory Experience: One (1) yearof supervisory work experience which included:
A. Planning, organizing, scheduling, and directing the work of others;
B. Assigning and reviewing their work;
C. Advising them on difficult problems;
D. Timing and developing subordinates; and
E. Evaluating their work performance.
Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.
The information provided above represents a summary of the complete Minimum Qualification Requirements . To view the Requirements in their entirety, please CLICK HERE .
02907:012712:73:MA
Other Information
The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click:
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.
for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.
YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I
The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.
Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.
Paid Holidays
You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation
You may earn vacation leave at a rate that other employers find tough to match - 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
Paid Sick Leave
You may earn sick leave at the same rate as vacation - 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
Other Leaves
Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
Health Insurance
The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to
Premium Conversion Plan
Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts
Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits
Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
Deferred Compensation
The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
Temporary Disability Insurance
Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security
As an employer, the State also contributes to an employee's social security account.
Promotions & Transfers
For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
Training & Continuing Education
The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Incentive & Service Awards
The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.
Union & Collective Bargaining
Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
01
RECRUITMENT SURVEY (MANDATORY) Completion of this survey is mandatory. You must select one option; multiple selections permitted. The information you provide will be used to improve our recruitment efforts. We appreciate your cooperation.
What led you to explore career opportunities with the State of Hawaii?

• State Recruiting Office
• Job Announcement Posting (Visit to the State Recruiting Office or Workforce Development Office)
• Job Fairs
• Consolidated Theatres
• TheBus
• Shopping Mall Advertisements
• Print Advertisements
• Word of Mouth (State of Hawaii Employee, Speaker at a Presentation, School Counselor, etc.)
• Army Partnership for Youth Success (PaYS)
• SkillBridge Program
• LinkedIn
• Facebook, Twitter, Instagram, etc.
• Governmentjobs.com
• Internships
• Other

02
APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS
The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score.
Please do not submit a resume in place of completing the Supplemental Questions.
You must submit verification (e.g., copies of official transcripts or diploma as instructed below) in order to receive credit for education.
In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
Any information you submit may be verified.
Supporting documents must be either electronically attached to your application or submitted to our office at: State of Hawaii - Department of Human Resources Development - 235 South Beretania Street - 11th Floor - Honolulu, Hawaii 96813.
If you previously submitted supporting documents (e.g., transcripts, diploma, driver's license, etc.) to our office, you are not required to resubmit them.

• I acknowledge that I have read, understand and agree to all of the above.

03
APPLICANT'S ACKNOWLEDGEMENT (Continued)
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
In general, concurrent experiences and/or education will not be double credited unless otherwise specified.
Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.

• I acknowledge that I have read, understand, and agree to all of the above.

04
MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)
A link to the Minimum Qualification Requirements has been provided in the job announcement. Please review the requirements in their entirety.

• I acknowledge that I have accessed the link provided, and have read and understand the Minimum Qualification Requirements in their entirety.

05
BASIC EDUCATION REQUIREMENT
Please indicate how you meet this requirement by selecting one of following choices. (Refer to the Minimum Qualification Requirements for more detailed information.)
In order to receive credit for your academic training, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application, or send a copy to our office as soon as possible, if you have not already done so.
NOTE: If you are using relevant work experience in lieu of a Bachelor's degree to fulfill the Education Requirement, clearly describe this work experience in your application. In order to receive credit, this experience must be comparable in scope, level, and quality to knowledge and skills gained via completion of study leading to a Bachelor's degree as specified in the Minimum Qualification Requirements.

• I do not meet the Education requirement.
• I do not possess a Bachelor's degree, but possess excess professional work experience as described in the Minimum Qualification Requirements.
• I possess a Bachelor's degree from an accredited four-year college or university.

06
SUBSTITUTION OF EDUCATION FOR EXPERIENCE
Please indicate if you are using the substitution to meet the general and/or specialized experience requirement (refer to the Minimum Qualification Requirements).
In order to receive credit, you MUST SUBMIT a legible copy of your OFFICIAL TRANSCRIPTS by attaching it to your online application, or send a copy to our office as soon as possible, if you have not already done so.

• I am not using the substitution.
• I possess a Master's degree with specialization in management, public administration, or a related field, which provided knowledge of the principles, practices, techniques and methodologies of management.
• I possess a Ph.D. degree with specialization in management, public administration, or a related field, which provided knowledge of the principles, practices, techniques and methodologies of management.
• I possess excess specialized experience (professional management analysis experience) of the type and quality described in the Minimum Qualification Requirements in lieu of the general experience.

07
GENERAL EXPERIENCE REQUIREMENT
How many years of professional work experience as described in the Minimum Qualification Requirements do you possess?

• No Experience
• Less than 6 months of experience
• 6 months to less than 1 year of experience
• 1 year to less than 1 ½ years of experience
• 1 ½ years to less than 2 years of experience
• 2 years to less than 2 ½ years of experience
• 2 ½ years to less than 3 years of experience
• 3 years to less than 3 ½ years of experience
• 3 ½ years to less than 4 years of experience
• 4 years to less than 4 ½ years of experience
• 4 ½ or more years of experience

08
If you stated that you have "No Experience" in the question above, please indicate "N/A" below.
If you stated that you possess the General Experience, provide the following information to address your relevant background.
All employment information listed below should also be included on your application. Address each change in employer or positions with the same employer separately. The information for EACH employer should include:
A. Employer's name, complete dates (Month/year start to Month/year end), your official job title, and average number of hours per week spent collectively on duties below;
B. A description of this employer, including the type of organization (government or private firm, self-employment, consultant, etc.), the major sections, the section you worked in, the number and type of staff you worked with (e.g., 1 Senior Analyst, 2 Assistant Researchers), the activities or services provided, and clientele served;
C. The primary function/focus of your position and a detailed description of your major duties and responsibilities;
D. A detailed description of your experience, if any, in EACH of the following areas. Describe your experience relevant to your involvement in the analysis and evaluation of managerial policies, systems, methods and practices. Identify your specific role, the steps you took, and give relevant examples which will show the scope and extent of your responsibilities:
1) Describe the analytical methods you used. What factors did you review and evaluate?;
2) Describe the type(s) of managerial policies, systems, methods and practices that you helped to develop; and
3) What types of improvements did you recommend and implement based on your analyses? Describe if you completed formal written reports to document your analyses.
E. Which best describes the level of work you performed: trainee, assistant, fully independent, or supervisor?;
F. What degree of supervision did you receive in performing these duties? What kinds of decisions were you authorized and/or not authorized to make?; and
G. What was the official job title of your supervisor? How did your duties and level of authority differ from those of your supervisor?
Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application.
A resume submitted in lieu of answering each supplemental question completely will not be accepted.
09
SPECIALIZED EXPERIENCE REQUIREMENT
How many years of progressively responsible professional experience as described in the Minimum Qualification Requirements do you possess?

• No Experience
• Less than 1 ½ years of experience
• 1 ½ years to less than 2 ½ years of experience
• 2 ½ years to less than 3 ½ years of experience
• 3 ½ years to less than 4 ½ years of experience
• 4 ½ years to less than 5 ½ years of experience
• 5 ½ years to less than 6 ½ years of experience
• 6 ½ years to less than 7 1/2 years of experience.
• 7 1/2 or more years of experience.

10
If you stated that you have "No Experience" in the question above, please indicate "N/A" below.
If you stated that you possess the Specialized Experience, please provide the following information to address your relevant background.
All employment information listed below should also be included on your application. Address each change in employer or positions with the same employer separately. The information for EACH employer should include:
A. Employer's name, complete dates (Month/year start to Month/year end), your official job title; and average number of hours per week spent collectively on duties below;
B. A description of this employer, including the type of organization (government firm or private corporation, consultant, etc.), the major sections, the section you worked in, the number and type of staff you worked with (e.g., 1 Section Chief, 3 Analysts), the activities or services provided, and clientele served;
C. The primary function/focus of your position and a detailed description of your major duties and responsibilities;
D. A detailed description of your experience, if any, in EACH of the following areas. Be specific about your role, the steps you took, and give relevant work examples to show the scope and extent of your responsibilities:
1) Organization analyses. Describe the analytical methods you used. Explain how you applied these analytical tools and methods. How were you involved in making organizational changes, if any? Describe the areas of your analytical review (e.g., organization's operations, structure, procedures, program objectives, etc.). Include the kinds of existing policies and procedures analyzed for the purpose of improving and attaining maximum efficiency of operations;
2) Work measurement/methods studies. What kinds of studies did you conduct? What types of methods did you use? What kinds of data did you analyze and collect? For what purpose (e.g., work flow, work methods and processes, data requirements studies, operating policies and procedures, etc.)? How did you use your studies to develop and implement recommendations to improve the economy, efficiency and essential functions of the program? What were some of the measurable results of your recommendations?;
3) Management information systems design and evaluation. What factors did you analyze and evaluate in order to recommend improvements of operational needs?;
4) Management surveys. How did you use this to help identify problem areas? Describe how such survey(s) factored into your recommendations; and
5) Recommendations. How did you formally document results of your studies and recommendations? Explain if they were typically in the form of written reports. To whom (which key staff members) were your recommendations presented? What follow-up actions were required, if any?
E. Which best describes the level of work you performed: trainee, assistant, fully independent, or supervisor?;
F. IF applicable only, describe your supervisory experience with this employer. Include dates, number and titles of positions supervised, and a description of your supervisory duties;
G. What degree of supervision did you receive in performing the above duties? What kinds of decisions were you authorized and/or not authorized to make?; and
H. What was the official job title of your supervisor? How did your duties and level of authority differ from those of your supervisor?
Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application.
A resume submitted in lieu of answering each supplemental question completely will not be accepted. We do not make assumptions.
If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description.
11
SUPERVISORY EXPERIENCE REQUIREMENT
This position requires an additional ONE YEAR OF SUPERVISORY EXPERIENCE as described in the Minimum Qualification Requirements. Do you have such experience?
Please select from the following options:

• No supervisory experience
• Less than one (1) year of supervisory experience
• One (1) year or more of supervisory experience

12
SUPERVISORY EXPERIENCE (CONTINUED):
If you stated that you have "No supervisory experience" to the question above, indicate "N/A" below.
If you possess the required Supervisory Experience, provide the following information. Address each change in employer or position(s) with the same employer separately.
The information for each employer should include:
A. Employer, complete dates (Month/year to Month/year), your official job title, and average number of hours spent collectively on duties below;
B. Describe this employer, including the type of organization (government or private firm, consultant, etc.), the major sections, the section you worked in, the number and type of staff you worked with, the planning services provided, and clientele served;
C. The primary function/focus of your position and your major duties and responsibilities;
D. The number and titles of the positions you supervised, and a detailed description of your formal supervisory duties in EACH of the following areas:
1) Planning, organizing, scheduling, and directing the work of others;
2) Assigning and reviewing their work;
3) Advising them on difficult work problems;
4) Training and developing subordinates; and
5) Evaluating their work performance.
E. What was the official job title of your supervisor? How did your duties and level of authority differ from your supervisor?
Be specific and complete in your responses. Employers and each position held must be identified in your resume. We do not make assumptions.
If your write up and resume are unclear, you may be asked to provide a copy of your official Job/Position Description.
Required Question