This position serves in a critical capacity supporting the implementation the hospital strategy to grow its Education Outreach efforts through national and international conference attendance. This role will oversee all of the logistical aspects of conference attendance, including negotiating with vendors, networking with conference managers, preparing internal stakeholders for conference attendance, and shipping all material for conferences. A successful candidate will need to demonstrate impeccable attention to detail, be able to work independatly, be able to rely on their own judgement to problem solve and be able to multi-task. The right individual will be a member of a team that is passionate about educating the world about the impact of conditions such as depression, anxiety, and trauma disorders.
Core responsibilities include:
Coordinating all logistical details related to conference attendance. This can include working with internal resources, vendors, exposition/exhibitor companies and interfacing with conference management personnel. Maintain annual conference attendance and coverage schedule.
Identifying and negotiating sponsorship opportunities, managing fees, registration and other project-based budget items and ensuring that payments are made and executed on time.
Use of project management platform to add and manage tasks related to conference attendance, including detailing due dates for digital/print assets, logos, payments, booth selection and call for papers.
Packing/shipping of displays and materials to conferences and events.
Qualifications
Bachelor's degree or equivalent years of experience being responsible for organizing and delivering projects in a marketing/education environment. Health care, life science experience preferred but not required.
Successful candidates will possess the following attributions:
High attention to detail;
Strong project management experience;
Ability to effectively communicate information and ideas in written and video format;
Demonstrated strong social customer service techniques, such as empathy, patience, advocacy, and conflict resolution;
Self-directed; pro-active, highly motivated, and results oriented; and
Strong interpersonal skills, including building partnerships with internal and external stakeholders.
EEO Statement
McLean Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.