HR Coordinator

Job Summary:

University Health Services is seeking a team-oriented HR Coordinator to join the UHS HR team. The ideal candidate will bring the desire to provide a high level of customer support and a positive approach to change. This position will report to the HR Director and will join three other HR team members in this collaborative work environment.
As a member of the UHS Human Resources Team, the HR Coordinator will be responsible for executing a range of HR responsibilities from a collaborative, customer-service-oriented perspective including but not limited to:
--Managing the full recruitment lifecycle, inclusive of creating and reviewing job descriptions, placing advertisements, screening applicant submissions and supporting search committee efforts.
--Performing new hire processing such as I-9 completion and background checks.
--Responding to inquiries from UHS staff and campus partners.
--Supporting and promoting compliance with UHS and UW Madison policies and procedures.
--Providing back-up to other HR staff activities as needed.
--Completing HR projects as assigned.

Responsibilities:
Creates and maintains human resources (HR) records, coordinates logistics for one or many HR functions, disseminates HR communications, and processes various HR specific transactions to ensure compliance with established rules and regulations

• 15% Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations
• 35% Enters, reviews, and processes HR transactions according to established policies and procedures
• 10% Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities
• 15% Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities
• 15% Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing
• 10% Manages the dissemination of HR related communications to various audiences under the direction of leadership

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
H.S. Diploma
Preferred
Associate's degree
HR Certification

Qualifications:

Required:
--1-year human resources experience
Preferred:
--Recruitment experience, UW-Madison campus, Universities of Wisconsin (UW system)
--Workday experience

Work Schedule:

General hours are 8am-4:30pm Mon, Wed-Fri and 9a-5:30 Tuesday. Subject to change based on operational needs.

Work Type:

Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
General hours are 8am-4:30pm Mon, Wed-Fri and 9am-5:30pm Tuesday. Subject to change based on operational needs.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $24.00 HOURLY
Depending on Qualifications

Additional Information:

UHS is part of Student Affairs at the University of Wisconsin-Madison, led by the vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.
Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
A criminal background check will be conducted prior to hiring.

How to Apply:

Please click on the "Apply Now" button to start the application process. You will be required to login or create an account to continue. Please upload a cover letter and resume to apply. You will also be asked to provide the contact information for three professional references, one of which should be a current or former supervisor. References will not be contacted without prior notice.

Contact:

Karin Butikofer
608-890-2860
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

HR Coordinator(HR045)

Department(s):

A57-UNIV HEALTH SERVICES/HUMAN RESOURCES

Employment Class:

University Staff-Ongoing

Job Number:

296091-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.