The department of Admissions at St. Catherine University invites applications for a full-time Application Coordinator.
This position exists to process applications and transcripts for admission to the university to ensure the application process progresses as quickly, accurately and smoothly as possible. The Application Coordinator also prepares and keeps accurate records in the CRM for students applying to the college and prepares and sends appropriate correspondence. Much of this information is transferred to Banner and impacts financial aid, registrar, student accounts, etc. This position is expected to initiate the implementation of all new procedures & processes for re-enrolling, first-year, transfer, second-degree, graduate and certificate students. This position coordinates the printed communications to new applicants.
Responsibilities include:
- Scan, enter data and update information, with other application coordinators, about 5,200 applications per year on CRM.
- Import data electronically. This includes applications, transcripts and recommendations, etc.
- Classify students correctly, problem solve with counselors as necessary to make sure applications are processed correctly.
- Work with the supervisor to assess priorities. Ensure that applications are processed quickly and accurately and students receive timely responses.
- Manage/identify duplicate records in CRM.
- Create and maintain queries to manage applicants through the Admission process.
- Manage various applications types. Initiate changes in process as issues are identified.
- Work with multiple University systems – DocFinity, Banner, Kateway, Slate, etc.
- Integrate procedures as changes and new demands are made on the system.
- Research document requirements, as needed.
Employees at St. Kate’s feel a deep connection to the University’s Mission and Vision, and they live their values at work. Benefits available to full-time employees include:
- Three weeks of accrued vacation time as well as fourteen (14) paid holidays and paid “gift” days when the University is closed.
- Free tuition for employees and reduced tuition for their families after one year of service
- Health, dental, and vision insurance
- 403b retirement plan access
- Six weeks of paid parental leave after one year of service
St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.
Minimum Qualifications:
- High School Diploma (GED)
- Ability to maintain high accuracy and efficiency while working with detailed computer records, files, and correspondence
- Strong communication skills, both oral and written
- Ability to work under pressure
- Concern for the individual student welfare
- Ability to work efficiently and effectively with students, co-workers, and other college personnel
- Ability to work independently, but must know when to ask questions
Preferred Qualifications:
- Associates degree or some college coursework completed, experience in an educational setting and experience completing data entry in a database system
- Knowledge of Microsoft Word, Excel, Access, Banner, Slate, and Gmail
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.
EEO Statement:
St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at or 651-690-6565.
Application instructions for STAFF:
Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment.
St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace
Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit:
Posting Number: 20220630-STAFF
Posting Start Date: 10/01/2024
Application Deadline: 10/15/2025
Posting Specific Questions:
Required fields are indicated with an asterisk (*).
- * What is your highest level of completed education?
- Some high school
- High school diploma or GED
- Some college
- Associate's degree
- Bachelor's degree
- Some graduate school
- Master's degree
- ABD
- Professional degree (e.g., JD, MD)
- Doctoral degree
- * For any education beyond high school, please list the degree or certification and the area of focus.
(Open Ended Question)
- * St. Kate’s is committed to making Inclusive Excellence a reality and has identified “Drive a Culture of Inclusive Excellence” as one of six priorities in the strategic plan. Give a brief, specific example of how you have promoted a culture that values diversity, equity and inclusion in your current or recent role(s).
(Open Ended Question)
- * Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States.
- Yes
- No
- * St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
- Yes
- No
- Maybe
- * Can you perform the essential functions of this position with or without accommodation?
- Yes
- No
- * How did you hear about this opportunity?
- St. Catherine University website
- St. Catherine University employee
- Academic Jobs
- American College Personnel Association (ACPA)
- Association of Catholic Colleges/Universities
- Association of Student Affairs at Catholic Colleges and Universities
- Chronicle of Higher Education
- College or University website
- Council of Independent Colleges
- DisabilityConnect.com
- Diverse: Issues in Higher Education
- DiversityConnect.com
- Google Jobs
- HigherEdJobs
- Higher Education Case Managers Association (HECMA)
- Higher Education Recruitment Consortium (HERC)
- Hispanic Outlook on Education Magazine
- IMDiversity
- Indeed
- Inside Higher Ed
- Insight Into Diversity
- Latinos in Higher Ed
- LGBTConnect.com
- LGBTQ in Higher Education
- Minnesota College Professionals Association
- Minnesota Council of Nonprofits
- MinnesotaWorks.net/Minnesota Workforce Center
- Minority Jobs
- NAFSA: Association of International Educators
- National Association of Independent Colleges and Universities
- National Association of Student Personnel Administrators (NASPA)
- National Conference on Race and Ethnicity (NCORE)
- OutandEqual.com
- People of Color in Higher Education
- Pioneer Press
- Pollen Midwest
- Saint Paul Chamber of Commerce (SPACC)
- SimplyHired.com
- Star Tribune
- StudentAffairs.com
- Twin Cities Senior Student Affairs Officers listserv
- VeteransConnect.com
- Women in Higher Education
- ZipRecruiter
- Other
- Resume Optional Documents:
- Cover Letter
2004 Randolph Avenue
St. Paul, MN 55105
800-945-4599
651-690-6000