Intake Coordinator/Education Advisor

POSITION DESCRIPTION
POSITION TITLE: Intake Coordinator/Education Advisor
GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES

1. Provides minimum of 20 hours/wk. dedicated to identifying residents to be assessed, and administering intake testing in various locations.
2. Provides a minimum of 15 hours weekly to educational advising services to 563 AE/CI grant enrolled Suffolk County Department male and female residents and detainees
3. Performs related duties as assigned.

SUPERVISION RECEIVED

1. Reports to the Director of Education

SUPERVISION EXERCISED
None
DUTIES AND RESPONSIBILITIES
Intake Coordinator:

1. Creates a testing list for inmates at the Suffolk County House of Correction
2. Administers the intake test (currently TABE) to detainees and residents
3. Corrects and scores all intake tests
4. Records the intake test results
5. Reports the intake test results
6. Files the intake test results
7. Distributes the intake test results to detainees and residents
8. Prepares and maintains monthly report statistics
9. Performs other duties as the Sheriff may assign

Education Advisor:

1. Depending on assignment, supports residents primarily in adult basic education classes at the Suffolk County House of Correction and the Nashua Street Jail and,
2. Assists in the formulation advising practices to determine the most effective methods and materials to meet the needs of the male and female detainees and sentenced individuals
3. Depending on assignment, interviews prospective incarcerated students for class placement; assesses and records individual student educational progress and career interest
4. Assists with identifying and coordinating transition of HiSET/high school post- secondary education PSED and/or training
5. Maintains progress reports on each resident indicating academic development and discusses behavior and educational problems with appropriate staff
6. Counsels reidents on educational requirements and any emotional, social or physical problems evidenced in the classroom
7. Is responsible for the organization, cleanliness and control of office and meeting areas including class rooms
8. Prepares and maintains monthly report statistics indicating number and description of advising sessions and assists with maintenance of student records
9. Demonstrates flexibility and ability to learn and perform new duties and skills
10. Performs other duties as the Sheriff may assign

QUALIFICATIONS: Intake Coordinator

1. At least one year of full-time or equivalent part-time experience in ABE or ESOL preferred

1. Considerable ability to :
   1. Be detail-oriented
   2. Be flexible
   3. Be patient
   4. listen attentively and work effectively with residents
   5. maintain a harmonious relationship with staff, community agencies, and clients
   6. recognize specific educational and substance abuse tendencies
   7. read, interpret and report educational and career test/assessment scores
2. Computer experience required. Working knowledge and comfort using Microsoft Excel and Microsoft Word required
3. Working knowledge of Suffolk County Sheriff's Department policies knowledge of education, classification, and therapeutic processes preferable, but not required
4. High school diploma or equivalent required; Bachelor's degree preferred
5. Excellent oral and written communication skills are essential

QUALIFICATIONS: Education Advisor
1. Bachelor's degree in education, psychology, or sociology; Master's degree in education, psychology or social work preferred
2. At least one year of full-time or equivalent part-time experience in the area of advising or teaching adult learners preferred
Considerable knowledge required of :
a) community resources and programs available to aid residents
b) practices and procedures of advising and case management
c)individual, emotional and behavioral patterns and impact of cultural, racial, educational and economic factors in society
Considerable ability to :

1. Listen attentively and work effectively with residents
2. Maintain a harmonious relationship with staff, community agencies, and clients
3. Recognize specific educational and substance abuse tendencies
4. Read, interpret and report educational and career test/assessment scores
5. Excellent oral and written communication skills essential

ESSENTIAL FUNCTIONS

1. Regular, punctual and predictable attendance at assigned workplace, assigned testing sessions, and at scheduled meetings
2. Knowledge of, compliance with, and enforcement of Department policies and procedures
3. Compliance with security procedures
4. Obeying of moderately complex oral and written orders
5. Communicating effectively both orally and in writing
6. Able to independently initiate a project, execute the necessary steps, and complete in a timely and effective manner
7. Deal calmly and effectively with stressful situation, including emergencies
8. Exercise good judgment
9. Work collaboratively with all internal and external staff

MINIMUM PHYSICAL REQUIREMENT FOR ESSENTIAL FUNCTIONS

1. Communicate orally to residents
2. Sit or stand periodically for 8 hours
3. Lift up to 5 pounds
4. Carry up to 5 pounds
5. Climb stairs occasionally
6. Walk short distances, and
7. Write and type

ADDITIONAL FUNCTIONS OF POSITION
Participation in mandatory training
Must be willing and able to work at least two (2) evenings per week (i.e. 12-7 pm, 1-8 pm, 2-9 pm)