Associate Director- Commercial Project Management, Planning and Operations
Job Description
At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
Gilead's mission is to discover, develop, and deliver therapies that will improve the lives of patients with life-threatening illnesses worldwide. As the Associate Director, Project Management position, you will report to the Head of Global Commercial Project Management (GCPM) and will support Gilead’s mature product programs within the Established Products (EP) area, managing cross-functional project teams, in support of business-critical projects in the Gilead portfolio, across multiple therapeutic areas, including HIV, HCV and antifungals, including high-profile initiatives.
The successful candidate will be dynamic, multi-faceted and an experienced project/program manager with excellent project management capabilities and track record, highly organized, with strong attention to detail. Additionally, the ideal candidate will have the proven ability to effectively manage, drive large and complex projects and workstreams; effectively network across the organization and communicate with senior leaders, all within a very dynamic, fast paced environment.
This role is a Foster City Office based position.
Key Responsibilities:
- Manage cross-functional project teams and initiatives, including co-chairing timely, efficient, and action-oriented project team meetings.
- Orchestrate key processes in EP (e.g. License Withdrawal Assessment).
- Direct team operations, managing multiple touchpoints and communication channels, engaging stakeholders, keeping them abreast of project activities & status, drive towards decisions in a timely manner.
- Develop and manage project scope, deliverables, resource requirements, and identification of program/project risks.
- Maintain detailed work plans, including identification of project tasks, clear milestones, and assignments of work project responsibilities, schedules, plans, resources, and status reports.
- Coordinate project management resources support for functional areas across multiple projects, attending sub-teams and working groups where appropriate.
- Lead the team and cross-functional stakeholders in discussions to anticipate/identify project issues/risks which may be a barrier to achieving strategic goals; proposes, contribute to and implements plans to resolve such issues and execute corrective actions as appropriate.
- Partner with project lead to develop, contribute to project strategy, gain approval at governance committee review.
- Coordinate and contribute to preparation of high-quality documents for governance committee reviews, may represent EP teams and attend senior management review committees.
- Co-leading with project lead in the design, implementation, and update of life cycle EP plans.
- Guide program transitions to EP.
Competencies:
- Enterprise Mindset: Aligns priorities and projects to the broader organizational vision and strategy. Uses peripheral vision instead of focusing only on what is in front of them.
- Business Acumen: Understands risks/opportunities/trade-offs and uses analytical skills to interpret, translate and simplify complexity to others. Provides analyses, explores a range of solutions and makes recommendations to drive business growth.
- Strategic Mindset and Planning: Sees the big picture of things with ability to align detailed work to the overall strategy. Formulates clear, practical approaches to help meet strategic objectives; anticipates future issues and helps teams adapt plans accordingly. Recognizes interdependencies of different elements of a process and identifies opportunities to make improvements to processes and systems.
- Emotional Intelligence: Displays humility and adopts a mature approach to feedback and open to learning from any member of the team and other key stakeholders.
- Thought Partner: Asks powerful questions and evaluates new ideas thoroughly. Shares ideas and experiences to help navigate complex challenges.
Basic Qualifications:
Bachelor's Degree and 10+ Years’ Experience
- OR -
Masters' Degree and 8+ Years’ Experience
- OR -
Pharm.D./Ph.D. and 2+ Years’ Experience
Preferred Qualifications:
- Experience must include 5+ years of leading cross-functional project management activities within the pharmaceutical industry, building, managing and articulating comprehensive, complex, cross-functional plans.
- Excellent project management capabilities with the ability to apply principles, concepts, practices, and deep understanding of project management the standards of pharmaceutical project management to this role.
- Highly resourceful and strategic thinker with strong emotional intelligence and operational rigor; able to help teams anticipate, plan, and adapt to an evolving environment.
- Excellent analytical skills with an ability to summarize and present complex information in a clear and concise manner.
- Demonstrated consistent cross-functional collaborator, and business partner, directly contributing to teams to achieve overall objectives.
- Strong leadership and communication skills across functions; comfort in business and technical discussions with senior leadership. Able to influence without direct authority.
- Experience driving large initiatives from framing the problem, conducting research/analysis to building the business and operational plans through to driving execution to success.
- Relevant professional experience in the Pharmaceuticals/Biotechnology industry, ideally in multiple parts of the value chain (e.g. Global strategy, Commercial, Research and Development, project management).
- International work experience and experience working with global markets preferred.
- Able to create an inclusive environment and lead empowered teams who operate with high standards of alignment, trust, accountability, expertise, transparency, and collaboration.
- Able to take accountability and empower individuals and teams to make effective decisions which are aligned with the company’s vision, values and goals.
- Advanced knowledge and skill with project management software/tools, Microsoft Project, Microsoft Excel and other reporting and tracking tools.
- Serve as key process and thought partner to program leads and Head of Global Commercial Project Management.
- Self-starter who thrives in a fast-paced, collaborative, and innovative high-growth environment. Must be able to work under minimal and at times no supervision.
- PMP (Project Management Professional) or other PM certification or equivalent a plus.
People Leader Accountabilities:
- Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.
- Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.
- Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem.