Job Category : Library
Requisition Number : DATAB001493
- Posted: October 11, 2024
- Full-Time
Locations
Showing 1 location
Description
Department: The Mary Baker Eddy Library
SUMMARY:
The Database Clean Up Assistant reviews all legacy ‘work in progress’ database records documents in the M-Files enterprise content management system to ensure the proper description, classification, and management of legacy business records and the destruction of redundant, obsolete, and trivial documents. This is a project-based, full-time position, expected to last no more than two years.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Implements workflows for addressing legacy data and improves them as needed
- Evaluates documents against established retention schedules to determine whether they are official business records
- Prepares obsolete documents for destruction in accordance with retention policy and established procedures
- Reclassifies and redescribes business records as needed to ensure their proper management and future accessibility
- Documents decision-making processes to ensure consistency
- Regularly communicates with record owners about progress and any roadblocks
STAFF MANAGEMENT AND JOB CONTACTS
Reporting Relationships
Supervisor: Manager of Records Management & Special Collections
Regular Contacts: MBEL employees, particularly in Records Management, Special Collections, and Research. For certain parts of the project, this position will work closely on a daily basis with employees from the Office of the General Counsel, and the Board Office.
JOB REQUIREMENTS
Education/Experience
- 2–3 years of experience in records management work or office administration required
- Records management certification, master’s degree in library science, or equivalent work experience preferred
Knowledge/Skills
- Understanding of records management principles, practices, and standards, and how to implement them
- Strong attention to detail
- Excellent analytical and organizational skills
- Ability to work well autonomously, taking responsibility for goals, deliverables, and results
- Effective oral and written communication skills, including an ability to adapt to different communication styles
- Demonstrated ability to ask questions that clarify assignments, scope projects, and ensure a comprehensive understanding of goals
- Trustworthiness and reliability in handling confidential and sensitive information
- Ability to quickly learn unfamiliar computer systems and database software required
- Familiarity with Microsoft Office suite and Google Drive required
- Familiarity with content management systems/databases preferred
This position works in the Boston office with an opportunity for a hybrid work schedule.
#J-18808-Ljbffr