Global hedge fund is looking for a Sr. Executive Assistant to support their Founder/Managing Partner. This is a great opportunity to join a hardworking, humble team of 19 with 11 people based in San Francisco. You will provide daily administrative support to the Founder based in the U.K., working alongside his other Executive Assistant who is also abroad. Help with complex travel, presentations and decks, and finance management. You will also help with some personal financial and real estate affairs. Someone who is process-driven, extremely detail-oriented, and has supported an Executive in a remote capacity. Previous experience in finance is preferred. This is a mainly in-office role 4+ days/week in the Presidio. 150-180K+ DOE + a great bonus!
Responsibilities:
- Provide daily administrative support to the Founder & Managing Partner alongside his other Executive Assistant.
- Coordinate meeting schedules, including board meetings, and arrange travel while providing detailed travel itineraries, working closely with a UK-based Executive Assistant.
- Arrange meeting logistics and prepare agendas and meeting decks to ensure all necessary materials are ready.
- Handle daily email correspondence, prioritize important messages, and ensure timely responses. Act as a point of contact between the Founder and internal or external parties.
- Track and manage ongoing projects and tasks to ensure they are progressing as planned.
- Liaise with accountants to maintain records and updates.
- Manage personal investments and real estate affairs, including gathering investor communications and quarterly reports.
- Manage charitable activities and initiatives on behalf of the Founder.
- Assist with project management for residential properties including oversight with annual projects, accounting, etc.
- Provide ad hoc personal support such as scheduling appointments, making reservations, processing identification and visa renewals, travel arrangements for founder and family, etc.
Qualifications:
- Proven 5+ years of experience as an Executive Assistant, ideally in the finance sector.
- Ability to operate independently with minimal direction—capable of interpreting brief instructions effectively and executing tasks efficiently.
- Excellent communication skills, both written and verbal, with a polished and professional demeanor.
- High level of discretion and a preference for maintaining a professional rather than personal relationship with the Founder.
- Ability to handle accounts receivable/payable and general bookkeeping. Familiarity with financial and accounting spreadsheets is preferred.
- Extremely detail-oriented and organized, capable of managing multiple priorities in a fast-paced environment.
- Comfortable with a mostly remote working relationship with the Founder and other team members.
- Direct and clear communication style, able to handle direct feedback and work independently without taking matters personally.
- Ability to be available when needed outside of business hours.