Warrant's Clerk

Salary: $19.79 - $20.99 Hourly
Location : TX, TX
Job Type: Full Time
Job Number: 00084
Department: Sheriff's Office
Division: BCSO Administration
Opening Date: 10/08/2024
Description
SUMMARY
Under general supervision, performs various staff support duties within the Sheriff's Office.
Example of Duties
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to,

• Carry out the Sheriff's Mission and vision and adhere to the Office's Core Values; Trust, Service, Community;
• Cultivates high morale and team culture within the Special Services Unit;'
• Performs all services at a high-level and is customer-service oriented;
• Prepares and processes and/or reissues a variety of legal documents, such as warrants, subpoenas, protective orders, and temporary restraining orders; workload focuses primarily on civil processes (i.e. writs of possession, writs of execution, writs of garnishments and writs of sequestration) and citations (i.e. suits, small claims, justice suits and criminal investigations);
• Arrange for the timely delivery of legal documents by distributing papers to the correct patrol deputies; monitor the recall of outdated warrants from various courts so as to ensure that citizens are not unnecessarily arrested or detained;
• Schedule in-state and out-of-state trips for deputies performing extradition/transfer of suspects or inmates;
• Prepare reports on dockets, disposition of warrants, fine collection; prepare billing for State Attorney General's Office for service of state documents; maintain TCIC/NCIC database but updating entries and information;
• Performs receptionist duties by receiving calls from members of the public, responding to inquiries, providing information within scope of responsibility, and referring calls to other co-workers as appropriate;
• Prepares tax suit documents for service on citizens who are delinquent on payment of property taxes; prepares legal documents for sales of real and personal property legally confiscated by the County;
• Prepares legal notices of citations and legal actions by arranging for posting in public places and/or publication in media;
• Mails cards notifying citizens of pending civil or small claims actions/paperwork; accepts mail for Sheriff's Office and detention center;
• Logs and submits money received from paid bonds to bookkeepers; coordinates with bond companies and various courts to verify incarceration of violator;
• Perform general office work, including routine filing, copying and data processing for three deputies handling civil actions;

Performs other duties as assigned.
Qualifications
EDUCATION, REQUIREMENTS, AND TRAINING: -- the preferred way to obtain the minimum knowledge, skills and abilities to perform the essential duties and responsibilities of this position are listed below. The County reserves the right to allow substitutions in the event that a candidate or incumbent exceeds requirements in one area but may be deficient in another.
Education, Experience and Training Guidelines:

• High school diploma or equivalent;

LICENSE & CERTIFICATION REQUIREMENTS:
Valid Texas Driver's License
QUALIFICATION REQUIREMENTS: -- to perform this position successfully, an individual(s) must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.
Knowledge of:

• County and state legal principles, practices, procedures regarding the court system;
• Public information rules and procedures;
• Records retention rules and procedures;
• Civil process laws and procedures;
• Criminal process laws and procedures;
• Legal terminology;
• Modern office procedures and equipment;
• Department policies, procedures and regulations covering specific areas of assignment.

Skill in:

• Communicating effectively, both orally and in writing;
• Maintaining strict confidentiality;
• Establishing and maintaining cooperative working relationships with judges, managers, supervisor, employees, external public agencies and organizations, attorneys, teachers, bonding companies and the general public;
• Using initiative, discretion and decision making within established procedures, guidelines and rules;
• Defining problems, collecting data, establishing facts and drawing valid conclusion;
• Performing various mathematical calculations;
• Performing effectively under stressful working conditions;
• Providing effective customer service;
• Multitasking;
• Operating a personal computer and various software applications.

Supplemental Information
PHYSICAL DEMANDS: -- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential functions.
Environmental Conditions: Duties and trainings are generally performed within Brazoria County in both indoor and outdoor environments. Occasionally, duties and trainings are performed outside Brazoria County. Exposure to extreme and stressful environmental conditions may include, but not limited to: Natural disasters; Manmade disasters; Exposure to toxic chemicals; Adverse weather conditions involving heat, cold, rain, wind, and ice; Exposure to bio-hazardous materials; Extreme driving conditions; High-voltage areas; Low-light to no light conditions; Bright light conditions; Smoky conditions; Areas containing dangerous and hostile person(s); Areas containing dangerous animals; Confined spaces; Areas in which heavy machinery may be operating; Roadways; Areas containing dangerous debris; Areas containing deceased animals and humans; Spaces not in compliant with local, state, and federal safety code and law regulations/laws.
Physical Demands: Certain physical abilities are required to ensure the essential functions of the position are able to be performed. These abilities may include, but not limited to: Walking, running, crawling, standing, sitting, jumping, kneeling, bending over, laying down for long periods of time; Discharge firearms; Operate a vehicle in normal and high-risk situations; Affect an arrest on combative/resistant person(s); Perform life-saving measures; Carry, push, pull, drag, or hold medium to heavy objects, including a person; Maintain rational decision making abilities in life-threatening and high-stress situations; Engage in high-stress and physically challenging training scenarios; Speak and hear in order to communicate effectively in person, through telephone, and through emergency radios.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Brazoria County is a local government entity that offers competitive salaries with an excellent benefits package, which includes:
Government Pension through TCDRS with 7% fixed interest and a county match of 2:1 at retirement; we do not pay into Social Security but instead contribute to a 457 Deferred Compensation Plan as an additional savings for retirement (AUL).
Excellent medical/dental insurance (Aetna) for employees and dependent coverage rates. Free employee health clinic and free tele-health services.
Section 125 Cafeteria Plans including- Aflac, Humana and others; free LTD; free Life Insurance coverage up to $200 (age reduction); with AD&D.
Employee Assistance Program for all employees and any member of household; 14 paid holidays, vacation and sick benefits.
At retirement, a free paid up $50K Life Insurance policy; a 401h retiree medical reimbursement plan, free access to our employee health clinic.