Office Manager

Job Title:             Office Manager
Classification:    Non-Exempt / Full-time (37.5 hours per week)
Pay Rate:           $28 p/h - $30 p/h
Reports to:        Chief of Staff/VP of Public Affairs
Brooklyn Bridge Park seeks an enthusiastic, motivated, friendly, and reliable professional for this critical role. The role has three primary functions: 1) serving as the organization’s office manager and receptionist; 2) serving as an assistant to the President; and 3) providing administrative support to various departments, including Public Affairs, Legal, People & Culture, Capital Projects & Restoration, and Permits & Events. Our ideal candidate has exceptional interpersonal and communication skills, a strong passion for learning and sharing information, exemplifies a "no task is too small" attitude, and has a sense of humor. You should be detail-oriented and have experience providing administrative support.
Office Manager/Receptionist Functions:

• Greet all visitors, including colleagues, guests, and the general public at the BBP main office.
• Answer the organization’s main phone line and respond to requests for information.
• Manage the President’s phone line and calendar.
• Provide administrative support to various Park departments as detailed above.
• Handle deliveries, incoming/outgoing mail, and other office assistance as needed.
• Provide necessary support to ensure effective and efficient meetings.
• Manage and order office supplies, kitchen supplies, and other items as needed.
• Manage logistics for internal events and community meetings.
• Order food and beverages for meetings, staff events, and other occasions.
• Arrange conference rooms, AV equipment, dial-in numbers, and video conferences.
• Help maintain an orderly and neat office space, kitchen, and conference rooms.

Qualifications:

• Positive, enthusiastic, and hard-working.
• Excellent interpersonal skills; flexible and adaptable.
• Ability to communicate diplomatically and professionally.
• Possesses a positive, solutions-oriented, and customer-focused attitude.
• Strong organizational, time-management, and multi-tasking skills.
• A can-do attitude and belief that no task is too big or too small.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to handle sensitive and confidential information appropriately.
• NYC residency required

About You:

• You strive to be inclusive and collaborative. At BBP, we recognize that doing our best work means working together. We have each other’s backs and are helpful, humble, and open.
• You are committed. At BBP, we approach our work with integrity, positivity, and pride. We are committed to the public, the park, and each other.
• You are a problem-solver. At BBP, we prioritize learning, evolving, and building creative solutions to ensure the Park remains a leader in sustainable green space for generations to come.
• You value people and the environment. At BBP, respect is important to us. We strive to trust each other, act with good intention, and communicate with openness.

Working at BBP:
We believe that BBP is a park for all people. We take pride in our ability to provide the community with a beautiful, functional, clean, and safe green space. Internally, we strive to provide a work environment where employees feel supported, respected, and a sense of belonging. Our staff are experts in everything from horticulture to community engagement to park operations and events. The work environment is welcoming, with hardworking and diverse staff who are dedicated to building, beautifying, and maintaining the park. We offer benefits like affordable healthcare, retirement plans, tuition reimbursement, and prioritize the importance of work-life balance.
Benefits (Other company benefits provided in addition to the following):

• 403B (retirement plan)
• Pension (company-funded retirement)
• Paid vacation time (up to 25 days)
• Sick days (up to 9)
• Paid holidays/float days (15 days annually)
• FMLA and other paid leaves (based on eligibility)
• Tuition and professional development reimbursement
• Medical, dental, vision, Healthcare FSA, Dependent FSA, Commuter Benefits, Life, and Long-term Disability Insurance
• BBP vendor discounts at restaurants, food markets, and other eateries
• Other corporate discounts on movie tickets, theme parks, and more!
   

ABOUT BROOKLYN BRIDGE PARK
Brooklyn Bridge Park, one of the largest and most significant public projects to be built in New York City in a generation, has transformed a once dilapidated industrial waterfront into a vibrant and thriving 85-acre civic landscape. The Brooklyn Bridge Park Corporation (BBP) develops, improves, maintains, and fully operates the Park as a 501(c)(3) not-for-profit entity, controlled by the City of New York. BBP is responsible for the day-to-day operation of the Park, including horticulture, maintenance, capital planning and construction, event permitting, and concession oversight. The Park is designed by the Brooklyn-based landscape architecture firm Michael Van Valkenburgh Associates, Inc.
Brooklyn Bridge Park provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.