Finance Division Specialist

Job Overview:
The primary purpose of this position is to provide Finance and Administration division-wide support to departments, and as such, perform a comprehensive range of business tasks and functions, administrative support, and customer service duties, in addition to various projects as assigned.

1. Support the daily operations and special projects of various departments of the Finance and Administration division to include, but not limited to, creating, organizing, and maintaining departmental databases, records and file systems. Process mail, analyze data for accuracy, reply to routine correspondence and phone inquiries and act on routine matters.
2. Provide administrative, clerical, or project support in Finance and Administration division areas including but not limited to purchasing, accounts payable, finance, payroll, facilities, human resources, student financial services and the Vice President of Finance and Administration office, including but not limited to processing purchases and check requisitions for departments.
3. Assist with administration of the University's property, casualty, cyber-liability, student health and student-faculty professional liability and other insurance policies.

1. Support relationships with external contractors providing ongoing services such as cellular service, vehicle rentals, laundry, vending, water, shredding, etc.

1. Schedule the use and maintenance of vehicles through the PoolCar fleet management system including ensuring periodic inspection of all motorized vehicles are accomplished.

1. Manage day-to-day operations including inventory, order, and maintain supplies, resources, office files and records, including confidential personnel files.
2. Provide prompt professional customer service to all internal and external constituencies including students and parents. Deliver excellent customer service to diverse audiences. Maintain composure and deal tactfully with others. Deal calmly and effectively in confrontational situations.
3. Review office procedures to ensure continual improvement for department needs.
4. Other duties as needed.

Education:

• Associate's degree in business or general studies preferred.

Experience:

• Two years of experience in roles requiring providing operational support to multiple departments using basic spreadsheet, and database software.
• One year of basic finance tasks such as processing purchase and check requisitions.

Work-Related Knowledge:

• Intermediate level of understanding of technology and knowledge of computer software in a windows environment.

(Equivalent combinations of education, licenses, certifications and/or experience may be considered.)