Deputy Director of Finance

DEPUTY DIRECTOR OF FINANCE

Full-Time / At-Will

Open / Competitive

Open Until Filled

The City of Pico Rivera's vision and values are to safeguard the public's trust through open and transparent business practices that consistently maintain our credibility of strong ethical stewardship of all resources. We strive to provide responsive and consistent customer service to the community and our employees, whom we trust to always own the problem and solution of all our business challenges.

The goal is to positively impact our community by optimizing and engaging our workforce to improve the human experience and quality of life in the City of Pico Rivera. The City is committed to forging a model of 21st century government to better serve the community and its employees.

The mission of the Finance Department is to manage the financial affairs and business services of the City of Pico Rivera and to maintain the associated automated record-keeping systems. The Finance Department is tasked with the safekeeping and investing of monies; managing the budget and financial reporting; managing the City's financial records; processing the payroll of employees and general payment of its obligations; overseeing all accounting transactions, water billing, and accounts receivable; and is responsible for the acquisition or contracting for supplies, services, and equipment.

The Department adheres to a management philosophy of "continuous improvement" constantly analyzing and redesigning the business processes and procedures to adapt to the changing needs of those served, from within the City organization to the residents and businesses of Pico Rivera.

The Deputy Director of Finance is responsible for supervising and coordinating activities and functions, and planning and executing plans for the Finance Department. This position oversees budgeting, purchasing, Information Technology, financial and accounting services that include general accounting, accounts payable, water billing, payroll, auditing, business licenses, issuing invoices and statements for alarm permits/fines, franchise tax, Transient Occupancy Tax, and other miscellaneous accounts receivable billing at the discretion of the Finance Director.

The ideal candidate will be a team-oriented and collaborative professional committed to transparency & workability within the Finance Department. The candidate must possess the highest level of integrity and ethics; provide outstanding customer service and performance management. This individual must be hands-on, detail-oriented and possess an understanding of public finance on both a micro and macro level; inspire teamwork, promote a positive and productive work environment and have a can-do attitude.

The position also develops, plans, and implements department goals and objectives in conjunction with the Department Head, recommends and administers approved policies and procedures, and provides professional and technical advice and assistance on matters related to department functions. Additionally, this position assists in overseeing and directing department office operations, maintaining appropriate records and files, coordinating workflow, and preparing staff reports, agenda items, presentations, memorandums, letters and other forms of correspondence.

This position receives general administrative direction from the Finance Director. Supervises the day-to-day functions of the Finance Department. They also exercise direct supervision over staff. Serves as the Director in the absence of the Department Head.

• Assist the Finance Director in managing and directing department staff, operations, and service levels.
• Develop, present, and administer the City and agency's annual budgets.
• Update and maintain the City's long-term financial plan.
• Review purchase requisitions, purchase orders and contracts.
• Provide City staff with guidance and assistance regarding purchasing procedures and requirements.
• Oversee the preparation and maintenance of accounting, financial, and automated records systems.
• Plan, organize, direct, and coordinate the activities of the Information Technology Division.
• Provide direction for maintaining and repairing of hardware.
• Contribute to the development of department goals and objectives.
• Monitor and administer proper financial controls and fiscal policies.
• Prepare and manage the development of complex financial and management reports.
• Assist in preparing the Annual Comprehensive Financial Report (ACFR).
• Perform special projects on behalf of the Director.
• Assist in selecting, training, motivating, and evaluating personnel.
• Participate in and attend a variety of professional group meetings.
• Perform other duties as required.

Principles and practices of program budget development; budget and financial analysis; methods and techniques of governmental budgeting and accounting; computer software and hardware system operations; principles and practices of procurement management; State and Federal laws and regulations affecting municipal financial administration; GAAP and GASB accounting standards; principles and practices of public administration.

Use of a personal computer/laptop; perform mathematical computations.

Understand, interpret, and explain intergovernmental laws, regulations, codes, ordinances, and standards; project and evaluate the City's total budgetary revenues and expenditures; advise City Council and management; evaluate and implement improvements in department operations; prepare and analyze financial statements; communicate clearly and concisely, both orally and in writing.

Bachelor's Degree from an accredited college or university with major coursework in accounting, finance, business administration, public administration, or a related field. Master's Degree in Public Administration and/or current Certified Public Accountant (CPA) certificate is desired.

A minimum of eight (8) years of related experience; including four (4) years of supervisory experience. Specific experience with budgeting, purchasing, Information Technology, general accounting, debt issuance, contract management, payroll and project management is required.

Ability to operate a variety of automated office machines; coordinate eyes, hands, feet and limbs in performing slightly skilled movements; exert light physical effort; maneuver and steer equipment and machinery.

Ability to assign, review, plan, and coordinate the work of other employees; provide instruction and guidance to staff; assess the work of employees and write performance appraisals.

Ability to utilize a variety of advisory data and information; communicate effectively with coworkers, vendors, elected and appointed officials, and the general public.

• A valid Class C California Driver's License or ability to obtain one.
• Proof of car insurance.

Veteran's credit will amount to 10 points to be added to the interview score. Proof of honorable discharge must be submitted with the application materials.

Candidates who pass all qualifying phases will advance to the hiring department who will have access to a pool of candidates.

Recruitment will remain open until a sufficient number of applications have been received.

It is your responsibility to ensure that all information provided is correct and complete on the application.

Upon conditional offer the selected candidate will be subject to background and reference checks.

Members in this job classification are considered at-will employees.

City employees are registered as an Emergency Disaster Worker.

The City of Pico Rivera is an Equal Opportunity Employer.

The City of Pico Rivera provides reasonable accommodations for qualified individuals under ADA.