Office Manager

Office Manager
Please see Special Instructions for more details.
UNC Charlotte Benefits Information:
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist .

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Please submit a resume and cover letter with your application if requested.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information
General Information
Vacancy Open to
All Candidates
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
001318
NC Salary Grade Equivalency
GN07
Classification Title
University Program Associate - Journey
Working Title
Office Manager
Salary Range
$40,350 - $48,000
Anticipate Hiring Range
$40,350 - $48,000
FLSA Status
Non Exempt
Division
Academic Affairs
Department
Undergraduate Education (Adm)
Work Unit
Univ Ctr for Acad Excellence
Work Schedule
The UCAE is open from 8:00am to 7:00pm Monday through Thursday and from 8:00am until 5:00pm on Fridays.
Work schedules are flexible within those operating hours including up to one day of telework each week. Some evening and weekend hours will be required.
Primary Purpose of Position
The primary purpose of the Office Manager position is to conduct all business operations in support of University Center for Academic Excellence (UCAE) programs including budgeting, customer support, inventory control, purchasing, payments, travel arrangements, and student personnel recruitment and hiring coordination.
The UCAE Office Manager is the primary business support position for the department, providing administrative support to the Director and reporting directly to the Director.
Minimum Education/Experience
Required Minimum Qualifications:
Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Graduation from a four year college or university and one year of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Job Duties
Financial duties:

• Monitor and reconcile 6+ budgets.
• Generate and track budget projections for supplies, travel, and wages.
• Support all business transactions.

Personnel support:

• Support searches for student employees and professional staff.
• Process new hire paperwork for student employees.
• Coordinate and own the Federal Work Study verification process with Undergraduate Education partners and Financial Aid representatives.
• Organize and maintain all employee records.

Administrative support:

• Oversee and coordinate inventory controls and staffing needs at all UCAE locations.
• Assist with the planning, implementation, and evaluation of UCAE events.
• Make independent decisions on office procedures, handle departmental situations, and create ad hoc reports and process flows.
• Assist in the preparation, data management, composition, editing, drafting, and proofreading of the Annual Report, Business Continuity Plan, and other UCAE reports.

Other Work Responsibilities

• Understanding and researching all applicable university policies and procedures.
• Conducting information analysis and independent decision making.
• Maintaining web page content.
• Maintaining privileged access records.
• Providing administrative support to UCAE programs as needed.

Departmental Preferred Experience, Skills, Training/Education

• Bachelor's degree in business administration or a related discipline from an appropriately accredited institution; or an equivalent combination of demonstrated training.
• Three years experience of progressively responsible administrative/office management experience supporting management at a college, university, or corporate environment.
• 2 -5 years of experience in purchasing and/or managing a budget.
• Advanced working knowledge of Microsoft Office Suite and Google Workplace products.
• Demonstrated experience with Banner Finance, Banner Student , 49er Mart, EAB Navigate, NinerWorks, Malibu, and Word Press or equivalent software.
• Ability to adapt by exploring and adopting new and emerging technologies.
• Excellent written and verbal communication skills.
• Demonstrate teamwork by working cooperatively with others and contributing to group solutions.
• Strong attention to details.

Necessary Licenses or Certifications
Work Location
Colvard 2303
Posting date
10/15/2024
Closing date
10/29/2024
Proposed Hire Date
12/02/2024
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information:
The finalist may be subject to a criminal background check and/or motor vehicle report.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist .

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
Please submit a resume and cover letter with your application if requested.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *
   How did you hear about this employment opportunity?
   • UNC Charlotte Website
   • HERC Job Board
   • Inside Higher Education
   • Circa (formerly known as Local JobNetwork)
   • Another Website
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Other
   
   
2. Where did you learn about this posting?
   

   (Open Ended Question)

3. *
   How many years of professional experience in purchasing and/or managing a budget do you have?
   • less than 2 years
   • 2 - 5 years
   • 5 - 8 years
   • 8 - 10 years
   • more than 10 years
   
   
4. *
   Do you have experience with both Microsoft and Google Suite applications? Is so, please indicate which and the associated applications as well as your level of experience (beginner, intermediate, advanced).
   

   (Open Ended Question)

5. *
   Do you have experience with Banner Finance, Banner Student , 49er Mart, EAB Navigate, NinerWorks, Malibu, and Word Press or similar software? if so, please indicate which and your experience.
   

   (Open Ended Question)

6. *
   Do you have three years experience of progressively responsible administrative/office management experience supporting management at a college, university, and/or corporate environment?
   • Yes
   • No
   
   
   
   

Applicant Documents
Required Documents

1. Resume / Curriculum Vitae
2. Cover Letter / Letter of Interest

Optional Documents

1. Contact Information for References
2. Writing Sample