_Who We Are:_ MassWildlife is responsible for the conservation of freshwater fish and wildlife in the Commonwealth, including endangered plants and animals. MassWildlife restores, protects, and manages land for wildlife to thrive and for people to enjoy. _Who We Serve:_ Massachusetts was the first state in the nation to combine energy and environmental agencies under one Cabinet secretary. The Executive Office of Energy and Environmental Affairs (EOEEA) serves Commonwealth residents interested in outdoor recreational activities, clean energy solutions and those who work with animals and livestock. Equally, EOEEA works with energy consumers, power companies, clean energy providers and farmers to delicately balance the interaction with environmental protection laws and regulations while being a cornerstone for our economic prosperity. _Job Opening:_ The Department of Fish and Game, Division of Fisheries and Wildlife (MassWildlife) is accepting applications for the position of MassWildlife Western District Clerk (Clerk IV). The position is assigned to the Western District Office in Dalton. A cover letter and resume must be submitted as part of the application process and attached “as relevant” to the requisition. * *Position Overview: The Western District Clerk performs moderately complex and diverse clerical functions requiring a moderate degree of decision making and a general knowledge of the functions and programs of the Division / District. Duties includes computerized data entry, typing, answering telephone and providing the public with information, filing, administrative tasks in the district office, and other duties as assigned. This position is 100% in-person to keep the District office open and available to the public Monday-Friday 8:00-4:00. DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Creates and maintains spreadsheets and databases to track correspondence, reports, data, materials, equipment, vehicles, purchases, contracts, license agreements, check stations and vendor lists, schedules, etc. * Answers telephone calls and inquiries from the public and provides detailed information on Division programs and services including online licensing and harvest reporting, problem animal control, Division lands, outdoor recreation, laws and regulations and other fish and wildlife topics according to established procedures. * Prepares, summarizes and reports information from standard forms such as requisitions, payment vouchers, stocking sheets, vehicle mileage and maintenance forms, time sheets, federal aid narratives, license agreements, permit applications, controlled hunt applications, etc. * Serves as a District point person on procurement of equipment, goods, and services, using current statewide procurement systems. * Receives and distributes Incoming mail, memoranda, and packages to appropriate staff and stamps outgoing mail. Handles certified or specialized mailing of important documents. * Schedules and\or arranges for meetings, interviews, appointments, or other activities by reserving required facilities, checking availability of individuals involved, and notifying appropriate individuals of dates, times and location to insure attendance. * Assists in the checking of game and furbearers using both online and traditional systems including weighing fish for sport fishing awards program. * Responsible for maintaining supply of office materials and for assisting with the development, replication and distribution of educational materials to support Division programs. * Issues licenses and permits through an online licensing system. Assists the public with issues relative to the online licensing and game reporting * system. Conducts cash transactions and calculates financial deposits. * Prepares deposits which are reconciled with financial documents, records, transactions and statements to ensure conformance with established standards. * Conducts bank deposits. * Conducts other clerical duties such as copying, filing, scanning, coordinating mail flow in and out of the office, receiving and distributing parcels and deliveries, data entry, electronic and paper record keeping, basic bookkeeping, and assisting DFW staff _ * Based on assignment, may operate specialized office machines and equipment. * May be the only person in the office at certain times when other District staff are in the field. * Assists District Staff with annual equipment/materials inventory * Assist District staff with administration and coordination activities as needed * Contributes to the team effort by performing other duties as assigned. *Preferred Qualifications:* * Qualifications Required at Hire (List Knowledge, skills, and abilities) * Knowledge of the English language; Including: * Ability to understand apply the laws, rules, policies, and procedures governing assigned unit activities. * Ability to read, write, and speak the English language. * . Ability to assemble information in accordance with established procedures; to work accurately with names, numbers, codes and\or symbols; to file material * Ability to communicate in a clear, timely, effective and supportive manner with peers, supervisors, outside agencies, providers, and the public. * Knowledge of the types and applications of standard office filing systems; knowledge of office clerical practices and procedures, including: record keeping, correspondence control, types and uses of office equipment and business letter preparation. * Ability to explain laws, rules, policies governing assigned unit activity; to operate general office machines. * Ability to use a personal computer, including word processing, spreadsheet and web-based applications. *Qualifications Acquired on the Job:* * Knowledge of Chapter 131, and 321 CMR rules and regulations, policies, procedures and programs of the Division. * Ability to learn and disseminate information on fish and wildlife issues to the public, including hunting and fishing regulations. * Proficiency with state procurement and licensing systems. *First consideration will be given to those applicants that apply within the first 14 days.* Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office work, or (B) and equivalent combination of the required experience and the substitutions below: I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.** II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.** III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience.** IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.* Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed. _*Comprehensive Benefits* When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. *Job: Administrative Services *Organization: Department of Fish And Game *Title: *Western District Clerk * Location: *Massachusetts-Dalton - 88 Old Windsor Road Requisition ID: 240007TM