Summary of Position/Purpose:
The Accounts Payable Specialist will lead the Accounts Payable team in completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.
Essential Duties, Functions and/or Responsibilities:
- Supervise and assist other Accounts Payable staff.
- Accurate entry and timely vendor account set-ups and maintenance.
- Timely vendor invoice payments
- Vendor statement reconciliation and troubleshooting
- Monitor vendor discounts taken or lost
- Prepare credit notes to vendors
- Issue stop payments and/or void checks
- Prepares, verifies, and controls the entering of A/P related journal entries to the general ledger.
- Batch updates for rental payments
- Sub-ledger and general ledger account reconciliations
- Location specific accounting issues troubleshooting
- Year-end reporting and 1099 maintenance
- Provide excellent customer service to internal and external customers.
- Timely check printing and distribution
- Reconciles and verifies data entries; compares system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
- Pays employees by receiving and verifying expense reports; prepares checks.
- Maintains accounting ledgers by verifying and posting account transactions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records for filing and auditing purposes.
- Disburses petty cash by recording entry, verifying documentation.
- Reports sales taxes by calculating requirements on paid invoices.
- Protects organization's value by maintaining information confidential.
- Other duties as assigned
Qualifications
Education and/or Work Experience Requirements:
- 4+ years general accounting (A/P preferred) skills required
- Knowledge of accounting principles, practices, and procedures.
- Ability to train and support others.
- Customer Service Focus
- Knowledge of computerized accounting systems and applications.
- Excellence in Microsoft Office Products: Outlook, Excel, Word.
- Problem - solving with minimal supervision.
- Self - motivated with sense of urgency.
- Attention to detail; thorough and analytical.
- Good interpersonal and customer relations skills
- Excellence in General Math Skills
- Highly organized, professional, analytical, and an adept problem-solver.
- Willingness to work overtime when needed.
- Team player with good interpersonal, oral, and written communications skills
- Daily, weekly, monthly, quarterly, and year-end deadlines that may interfere with time off work.
- Confidentiality is critical to success
Physical Requirements:
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.
TestEquity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.