Want to make a difference? Interested in joining a team of professionals responsible for providing energy solutions to meet the unique needs and opportunities of Alaska’s communities? Then check out our Grants Coordinator position with Alaska Energy Authority (AEA).
Working closely with the Grants Manager, this Grants Coordinator position provides support in the management of complex federal and state grants and reimbursable service agreements (RSAs), from solicitation to closeout, with a primary focus on the Infrastructure Investment and Jobs Act (IIJA) grants from the Authority to entities across the state. This positon also assists with the financial reporting functions necessary for compliance.
We’re looking for someone who has a Bachelor’s degree in accounting, business, or a related field and three years of experience working with grant management, strongly preferred. Related experience may be substituted for the educational requirements.
For more information, or to apply online directly with AEA, visit Send application and/or resume to , Human Resources, AIDEA, 813 W. Northern Lights Blvd., Anchorage, AK 99503.
AEA is an EEO/ADA employer. Individuals requiring accommodations should call 1-800-587-0430 or (907) 465-3412 (TTY).
ESSENTIAL FUNCTIONS:
GRANTS DUTIES:
- Coordinates and provides support in finalizing grants, solicitations, applications, and awards. Works with applicants, project managers, management, finance, and procurement to develop scope of work, budget, and timeline for grant award documents and to assist with internal review, ranking, evaluation, scoring, and assignment of competitive grant proposals. Also develops the forms, format, and award conditions for the grants.
- Provides support in reviewing completed grant documents for consistency with grant requirements of the Authority or those imposed by the funding agency, other than that of the Authority. Provides recommendations or solutions to the Grants Manager if there are issues or conflicts with the documents as prepared.
- Updates grant templates based on current laws, regulations, and other authoritative guidance and requirements to ensure AEA is in compliance with grant reporting and any other compliance requirements.
- Responds to questions from applicants, grantees, program managers, finance staff, and management regarding grant solicitations and the application, the status of grant awards, reporting requirements, and other requirements of the particular funding source or grant. Coordinates with the Grant Manager as required.
- Assists with tracking federal awards, including expiration dates, funding levels, and scope of work. Prepares grant amendment documents as needed, and routes for internal approval. Provides assistance submitting all federal applications to the federal agency after internal approvals received.
- Provides assistance with the grant closeout process.
- Assists with the establishing and evaluating of operating procedures for the grants administration function. Provides training to staff on grant operating procedures.
- Coordinates bi-weekly meetings with Project Managers to gather reporting information.
- Provides assistance with monitoring and administering Federal website access and authorized users.
- Provides support to the Grant Accounting Section of Finance for financial reporting as needed. This would include creating financial reports and assisting with year-end audit tasks.
REIMBURSABLE SERVICES AGREEMENT (RSA) FINANCIAL ADMINISTRATION:
- Provides backup support as required to the Senior Budget Analyst as required for RSAs and amendments based on input from project managers, management, finance, and other state agencies for AEA.
PHYSICAL REQUIREMENTS AND POTENTIAL HAZARDS
- While performing the duties of this job, the employee is frequently required to sit; use hands or fingers; handle or feel; talk and hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
TECHNOLOGY, EQUIPMENT, SYSTEMS, AND TOOLS
- Requires intermediate skills in Excel, word processing, database software, email, and general office equipment.
CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to work effectively with a variety of individuals, able to draft grant agreements and amendments that reflect the grant regulations, requirements, policies, and procedures of the
- Authority or other funding agencies. Ability to review the work of others who may also prepare grant documents as any work in progress related to grants is reviewed by this position.
- Knowledge of how to collaborate and negotiate with grantees, project managers, management, finance staff, procurement staff, and others to identify common needs, standardize grant agreements, eliminate duplicative efforts, and work to streamline the grant process, set deadlines for processing grant documents, and evaluate subsequent actions related to completing grant documents to meet the Authority's timeline.
- Ability to interact with individuals at all levels of responsibility, job duties, or understanding. Ability to effectively offer assistance with grant programs - if eligible and if not, then offer alternatives. Knowledge of grant-related procedures and opportunities.
- Strong skills in evaluating, directing, and coordinating operating procedures and internal controls for the grants administration function, ensuring compliance with federal and state laws, regulations, guidance documents, policies, and procedures.