10 Month Administrative Assistant Treasurer (ELC AB and ELC MC

Position Type:
Secretarial/Clerical/Administrative Assistant - 10-Months
Date Posted:
9/20/2024
Location:
Early Learning Center - Amy Beverland
JOB DESCRIPTION
Title: Administrative Assistant - Early Learning Center Treasurer
Qualifications: Excellent customer service and interaction management skills
Excellent oral and written communication skills
Strong computer skills including experience using software such as Word,
Excel, Publisher, and Outlook
Knowledge using office equipment such as a copier, fax, etc.
Strong telephone skills
Excellent organizational skills, ability to multitask and prioritize
Ability to meet schedules and deadlines
Work confidentially with discretion
Establish and maintain effective working relationships
Ability to work independently
Strong work ethic, punctual, and reliable
Perform duties effectively and manage demands with frequent
interruption
Ability to work well under pressure
Bilingual in Spanish is a plus, but not required
Reports to: Building Principal
Performance Responsibilities:

1. Generates the statement report in skyward. Print off statements and send home to parent/guardian multiple times a year.
2. Maintains student's accounts in skyward daily.
3. Chapter 7 and 13 bankruptcy paperwork and write offs in skyward monthly.
4. Itemized Statewide bills monthly.
5. Monthly statewide activity invoices to process in Skyward.
6. Collecting payments for book rent/curricular resource fees/material fees by cash, check, or processing the credit card online.
7. Updating Statewide on payments daily.
8. Collections report from skyward and sending parents to collections second semester.
9. Adding collection fee to all applicable students in skyward.
10. Receives, counts, and deposits money in a timely fashion as required by law.
11. Writing receipts and checks in EPES Accounting Software.
12. Monthly reports in EPES to balance with bank statements.
13. Maintaining all ECA accounts in EPES- making sure there are no negative balances and that all accounts are up to date.
14. Maintain building inventory.
15. Ordering supplies in Munis for building staff- creating requisitions and maintaining PO paperwork.
16. NSF checks- charge a fee and update skyward.
17. Budgeting/keeping track of year-to-date budget reports- supplies account, personal development, library account, custodial supplies, etc.
18. End of year report- all EPES reports for July 1 through June 30.
19. Submit end-of-year Gateway report online.
20. Send return mail/address letters home with students to receive an updated address.
21. Running the system discounting audits report in Skyward to fix credit balances on student accounts.
22. Transferring student fees if a student transfers schools inside MSDLT.
23. Filling out and submitting fundraiser request forms and donations forms.
24. Perform secretarial duties for the principal.
    Will work 215 days each school year.