HR Coordinator

Job Details
Job Location
Louisville Campus - Louisville, KY
Position Type
Full Time
Education Level
Bachelor's degree required
Description
The Center for Women and Families - HR Coordinator
Together, disrupting the cycle of intimate partner and sexual violence is our mission. Do you want to join us in making a difference in the lives of people surviving power-based violence? The Center for Women and Families is looking for warm, caring, empathetic individuals driven by a desire to help others! The HR Coordinator will help to move toward our vision of thriving survivors in safe communities.
The Center for Women and Families provides free services to people of all identities who have experienced intimate partner violence and sexual assault. We help our clients and their dependent children become survivors through trauma-informed advocacy. Our goal is to mitigate the impact of trauma by reducing their risk factors and building their resiliency. We serve anyone in Jefferson, Bullitt, Spencer, Shelby, Oldham, Henry and Trimble counties in Kentucky and Floyd and Clark counties in Indiana.
The HR Coordinator oversees activities and programs related to the recruitment and employment processes, benefits administration, Paycom management, required training, HR documentation and records management. The coordinator also engages in special projects related to human resources and participates in related committees as necessary.
Free Lunch and Dinner are provided while working! (Onsite Cafeteria)
Our Amazing Benefits!

• Medical, dental, and vision insurance
• Structured flexibility to support your life outside of work
• Benefits start within 60 days
• Six weeks of annual combined (PTO) plan that starts accumulating on your first day
• Accident and critical illness insurance
• Flexible Spending and Health Savings accounts
• Free short-term disability insurance and group life insurance
• Long-term disability insurance
• Voluntary life insurance
• 401(k) with company matching 2% after 1 year
• 2 Employee Assistance Programs: one general, and one for racial trauma/stress for BIPOC employees
• Workforce Partnership with Spalding University School of Social Work, includes tuition discount

Duties and Responsibilities

• Employment Process
  • Assists with employee recruitment by posting job opportunities internally and externally; ensures those posts stay fresh and current.
  • Reviews applications, conducts phone screens on potential candidates, and coordinates with HR staff on the workflow of interviews. Assists in any aspect of the hiring process as needed.
  • Manages the onboarding process by preparing the offer letter, running the background check, guiding the new hire through the pre-hire tasks, and meeting with them on their first day to provide orientation.
  • Facilitates employee position movement by preparing the documentation and updating applicable records.
  • Oversees the offboarding process by preparing the separation letter, providing information and necessary forms regarding portability of benefits and rolling over 401k funds, requesting completion of an exit interview form, and retrieving company equipment, such as keys, laptop, fobs.
  • Collaborates with the Senior Director of Grants to communicate employment changes and the impact on funding.
• Benefits Administration
  • Ensures employees understand their benefits options, including managing a communication program throughout the year.
  • Enrolls new hires in their elected benefits when they become eligible. Oversees the Open Enrollment process, including promotion, coordination of meetings, and communication of results with providers.
  • Sets up open enrollment in Paycom and implements election changes, providing forms when necessary.
  • Assists employees in resolving issues with benefits providers.
  • Reconciles monthly benefits providers' bills.
• Paycom Management
  • Creates employees' payroll accounts in Paycom and manages any subsequent changes.
  • Oversees Paycom's accuracy of pay rate, tax profile, Department of Labor (DOL) status, accruals, and deductions for employees.
  • Ensures accuracy of employees' addresses (including tax implications), direct deposit designations, and contact information in Paycom.
  • Communicates any additional payroll information (PTO payout, etc.) with Payroll Manager.
• Required Training
  • Tracks direct-care staff's compliance with the annual TB testing, annual HIPAA and Bloodborne Pathogen training, CPR certification by tracking expiration dates and scheduling CPR classes as needed.
  • Assists in communicating, scheduling, tracking, and facilitating required trainings specific to The Center such as boundaries, trauma resilient community, cultural humility, and prevention.
• HR Documentation / Records Management
  • Maintains employee files electronically with strict attention to confidentiality and understanding of HIPAA and other regulatory requirements.
  • Provides necessary HR information to Grants and Finance to meet funder reporting requirements.
  • Maintains, compiles, and prepares reports for federal and state related filings (e.g., EEOC, OSHA).
  • Files training sign-in sheets, benefits Summary of Plans, etc. and all documentation according to the retention requirements for each type.
• Special Projects
  • Identifies initiatives to improve or evolve Human Resources practices, either independently or in discussion with the Vice President of Human Resources.
  • Develops plans to advance the initiatives and carries out the steps to complete them.
• Committee Participation
  • Serves as a member of HR-related work committees such as Critical Incidents Review, Training & Development, Employment, Engagement, and Information Technology.

Qualifications

• Bachelor's degree and a minimum of 1 year of experience with HR processes is required.

Learn more about us from our social media links:
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We value diversity and inclusion as a key to our success. We are an Equal Opportunity Employer, and our employees are people with different strengths, experiences, and backgrounds who share a passion for helping others. For us, diversity not only includes race and gender identity, but also age, disability status, veteran status, gender expression, sexual orientation, religion, and many other parts of one's identity. We support an inclusive workplace where staff succeed based on personal merit, qualifications, experience, ability, and job performance.