AR Specialist (Contract)

Anaheim, CA 92807
AR Specialist

• 100% onsite during training (1 month) then will move to a hybrid 3/2 schedule

Accounts Receivable Specialist
Job Summary:
The Accounts Receivable (AR) Specialist is responsible for managing and maintaining the accounts receivable ledger, ensuring timely collection of payments, and accurate processing of invoices. This role requires close attention to detail, strong organizational skills, and excellent communication abilities to maintain positive relationships with clients and internal teams.
Key Responsibilities:

• Invoice Processing: Generate and send invoices to clients in a timely manner, ensuring accuracy and adherence to contract terms.
• Payment Collection: Follow up on outstanding payments via phone calls, emails, or written correspondence, and ensure that accounts are paid within the established timeframe.
• Payment Posting: Accurately post payments received into the accounting system, reconciling any discrepancies.
• Aging Reports: Regularly review and monitor accounts receivable aging reports, identify delinquent accounts, and develop strategies for collections.
• Dispute Resolution: Collaborate with customers and internal teams to resolve any billing discrepancies or disputes.
• Customer Account Management: Maintain accurate records of customer communications, payments, and disputes in the system.
• Reconciliation: Perform monthly reconciliations of customer accounts and ensure accurate reporting of accounts receivable balances.
• Reporting: Prepare and present accounts receivable reports, including status of outstanding accounts, and communicate findings to the finance team.
• Compliance: Ensure compliance with company policies, accounting regulations, and applicable laws regarding accounts receivable procedures.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience: 4+ years of experience in accounts receivable, accounting, or a similar finance role.

Skills:

• Strong understanding of accounting principles and AR processes.
• Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle).
• Excellent communication and negotiation skills.
• High level of attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Proficient in Microsoft Office Suite (especially Excel). Pivot tables and VLOOKUPS are used.

Preferred Qualifications:

• Experience in the (specific industry or sector).
• Knowledge of ERP systems and advanced Excel skills (VLOOKUP, pivot tables, etc.).
• Familiarity with collection regulations and procedures.