Contract Administrator

Description
Provide administrative support to designated project team(s) by providing organization, tracking and review of contractual and other documents throughout all project phases.
Requirements
Essential Functions
Contract Administration

• Owner/Prime contract process
  • Assists in Contract development and send for approval routing.
  • Orders bonds and insurance.
  • Tracks contract status.
  • Prime contract change order process
  • Changes order development and approval routing.
  • Notarizes, forwards, and files Owner pay applications.
  • Handles owner-paid purchase order processing and meets with finance department to coordinate.
  • Reviews and approves transmittal and sales tax information; sends to owner for payment and track receipts, as required by Owner contract.
  • Subcontract Packet issuance and review (subcontract and letter, supplier list, blank applications for payment)
• Reviews subcontractor information in Prolog and gathers prequalification forms as needed.
• Enters contact information into Prolog for the project.
• Reviews general conditions for subcontractor insurance requirements.
• Collects and verifies Subguard Forms.
• Tracks and collects insurance renewals.
• Orders and tracks state and local license renewals.
• Purchase Order issuance and reviews.
• Change order issuance and reviews.
• Reviews and updates SubPOLog in Prolog.
• Manages Subcontractors and commitments in GC Pay.
• Aid in project closeout documentation.

Assist Project Manager, as assigned

• Sets up job number in Prolog.
• Sets up drawings and specifications in
• Prepares for scope and transition meetings.
• Emails and/or calls about progress meetings.
• Creates and maintains closeout manuals and tracking log.

General Administration

• Sets up and maintains job files, as required.
• Scans and indexes applicable documents to imaging system.
• Ensures standard operating procedures are followed.
• Assists with any additional assigned duties.

Interpersonal Skills

• Strong time management working with deadlines, and the ability to perform a variety of tasks simultaneously in an accurate and timely manner.
• Skilled in leadership, problem solving, and conflict resolution and can manage difficult situations to a successful conclusion.
• Advanced customer service skills needed to build and maintain relationships with owners, subcontractors, and vendors.
• Goal oriented and can react quickly to challenging circumstances to achieve the desired end result.
• Behavior that supports positive work environment keeping in line with company mission and values.

Preferred skills needed but not limited to the following:

• A.S. degree in construction management or similar.
• Minimum 3 years' experience in the construction industry with a commercial and/or industrial general contractor.
• Experience in managing a direct hire workforce and subcontractors.
• Proficient with computer software used in the construction industry.