Finance Manager

Position Details
Position Information
Position Title
Finance Manager
Requisition #
S01369P
FLSA
Exempt
Location
IIT-Mies Campus (MC), 10 West 35th St., Chicago
Department
Office of the Dean of Engineering
GENERAL DESCRIPTION
The primary duty of the Finance Manager is to assist the Director of Finance in managing all aspects of the finance operations for the Armour College of Engineering, to include all budget, payroll, graduate income tuition vouchers (ITVs) accounts payable, accounts receivable and general ledgers. Working closely with the department chair(s), faculty and administrative staff, this position coordinates a broad range of activities and functions to ensure effective and efficient operations within the department(s) to advance financial planning activities in and on behalf of the Armour College of Engineering (ACE) related to implementation of strategic fiscal initiatives identified as priorities in achieving the College's mission, in accordance with established university practices, policies and procedures. This position is a member of the financial team within the engineering college.
COMMUNICATIONS
Duties are performed in collaboration with other administrators and staff. Written Communication: forms, letters, special reports. Verbal Communication: communicate with mostly internal faculty and staff regarding payroll and budget; communicate with students regarding tuition and stipends. Electronic Communication: internal e-mail correspondence; update budget, payroll and voucher information in databases.
CUSTOMER SERVICE
Provides customer service for internal customers, especially students and faculty.
Special Schedule Requirements
EEOC Statement
Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion and diversity. It is committed to fostering an inclusive environment and actively seeks applications from individuals of all backgrounds and identities regardless of race, color, sex, marital status, religion, national origin, disability, age, unfavorable discharge from the military, status as a protected veteran, sexual orientation including gender identity and expression, order of protection status, and/or genetic information. All qualified applicants will receive equal consideration for employment.
Qualifications
Education & Experience

• Bachelor's Degree and 2 years of experience required. Or equivalent combination of education and experience required. -
• Experience working with budget or accounting, preferably in a higher education or related setting.
• Two years accounting experience in one of the following: grants and contracts, fiscal management, reconciliation of Department/Division financial statements, procurement card management. Experience working in Higher Education is preferred.

Knowledge & Skills
Superior organization, planning, and account management skills. Demonstrated knowledge of budgeting concepts, policies, and regulations for financial management. Ability to handle and process detail-oriented documentation and meet designated accounting and budget deadlines as required. Knowledge of and experience with Banner Finance System or similar software; Cognos experience a plus. Possess the ability to be flexible, work independently and effectively within a team environment. Good writing skills and excellent oral communication and interpersonal skills with the ability to work effectively with individuals at all organizational levels.
SUPERVISION & BUDGET AUTHORITY
No supervisory or budget authority
Physical Environment and Requirements
Ability to use all normal office equipment and spend 6 - 8 hours per day at the computer. Routine travel between engineering departments and laboratories on the main campus may be necessary.
Certifications and Licenses
List any certifications or licenses that are either required or helpful in performing the job, designating whether required or preferred.
N/A
Key Responsibilities
Key Responsibility

• Process budget transfers, cost transfers, payroll reallocations and track their impacts on the departments' budgets Assist in the development of the College's Operating and Auxiliary budgets
• Review, verify budget and approve reimbursements, check requisition

Percentage Of Time
40
Key Responsibility

• Process payroll forms for undergraduate and graduate students, postdocs and other research personnel under both university and external research grant funding
• Process graduate student stipend and tuition payment on both departmental and research accounting

Percentage Of Time
25
Key Responsibility

• Work closely with Grants Administrator and principal investigators to administer existing research grants; confers with investigators and Grant Administrator as needed to problem solve issues in the accounts: contact Grants and Contracts

Percentage Of Time
20
Key Responsibility

• Monitor financial account transactions for research and discretionary faculty accounts, review and reconcile discrepancies, variances and deficits; ensures expenditures are posted properly
• Gather and prepare data and assist in preparation of periodic reports

Percentage Of Time
15
Posting Information
Work Hours
Monday - Friday, 8:30 - 5:00 p.m.
Position Category
Full Time
Posting Date
08/26/2024
Closing Date
Posted Until Filled
Yes
Quicklink for Posting